City Council Agenda and Packet 2018 01 19 SP

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L Louisville COLORADO • S1NC N ; CITY COUNCIL COMMUNICATION SUBJECT: DATE: 2018 CITY COUNCIL WORK PLAN JANUARY 19, 2018 PRESENTED BY: HEATHER BALSER, CITY MANAGER EMILY HOGAN, ASSISTANT TO THE CITY MANAGER SUMMARY: The purpose of City Council's annual work plan discussion is to establish a realistic work plan for the year that reflects City Council's highest priorities, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. To help achieve this goal, the retreat will be facilitated by June Ramos (J Ramos Associates, LLC). This packet includes three key documents to help inform and guide discussion and action during the meeting: 1. City Programs, Goals, Sub -Programs and Objectives. This is a summary table listing the City's 10 programs and goals, sub -programs and objectives for each program. Council adopted these goals and objectives as part of the City's 2017-2018 biennial budget. They are an important strategic guide to help focus attention on Council's top priorities. These documents are a reference should Council need to resolve questions about priorities. 2. 2017 Council Work Plan and Status Report. This document summarizes Council's top priorities for 2017 and provides a status update for each item. The agenda for the meeting includes 15 minutes for staff to briefly review this summary and respond to any questions Council may have. 3. 2018 Draft Work Plan and Draft Schedule. This is a list of the top priorities recommended by staff for Council to work on in 2018, based on the City programs, goals, sub -programs and objectives, the 2018 budget, key performance indicators and other adopted plans. It also includes staff's estimate of the approx. meeting time Council would devote to each issue and the proposed quarter during which Council would consider the issue. This list has been refined and consolidated based on feedback and given a draft ranking of high, medium and low. Staff plans to complete all the items in 2018, the ranking is simply to recognize the focus and urgency around some issues. Staff is seeking direction from Council on the list of issues, ranking, estimated meeting time and draft schedule. The agenda for the meeting includes 1 hour and 30 minutes for staff to review this list and respond to any questions Council may have and for Ms. Ramos to facilitate the discussion. FISCAL IMPACT Dependent on new/unexpected 2018 work plan items. CITY COUNCIL COMMUNICATION 2