Finance Committee Agenda and Packet 2018 01 19

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City Council Finance Committee Meeting Minutes 12/19/17 Page 2 of 6 LETTER FROM SISTER CARMEN Finance Director Kevin Watson presented the December 11, 2017 letter from Sister Carmen Community Center to the Finance Committee. Senior Accountant Graham Clark stated that Sister Carmen had requested the lifetime cap of $750 be increased to a lifetime maximum of $1,000. Mr. Clark stated that the City has granted their request. Finance Committee Chairperson Maloney requested staff ask for the ending balance from Sister Carmen at the end of the year, noting they have only utilized $7,000 of the $10,000 grant at this time. Chairperson Maloney stated that the grant money distributed each year by the City is important for the community and needs to be monitored to ensure the best use and allocation of the funding. The letter can be located in the packet of the December 19, 2017 Finance Committee Meeting. FEES AND CHARGES FOR 2018 Finance Director Kevin Watson presented the final Resolution pertaining to the setting of certain City fees, rates and charges. Director Watson stated the Resolution contains a reiteration of all the fee changes made throughout the year, as well as the changes discussed at the last Finance Committee meeting. Finance Committee Chairperson Maloney stated he would like to have the review of fees, rates and charges placed on a future Finance Committee Agenda. Mr. Maloney stated that he would like to see rates reviewed before the budget cycle and for the Finance Committee to consider administrating these fees differently. Mayor Muckle stated that he would like to have the City Manager administratively handle more of the fees, rates and charges, and that the Finance Committee should discuss a process in 2018 to be effective for 2019. Council Member Maloney agreed stating that the Finance Committee needs to set policies as to how certain fees should be calculated. Finance Committee Member Lipton stated that he agreed, but that such policies should be principle -based. Mr. Lipton also stated that he was disappointed that there were no changes made to the Recreation Center pass and admission fees, noting the significant costs of the new Recreation Center construction. Finance Committee Members discussed that the Finance Committee should drive the fiscal policy of these fees, and that the Recreation Advisory Board should be responsible for oversight once such policies are set. The Finance Committee Members all agreed this should be the goal for 2018/2019, and that work on setting policies for 3