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2 <br />Activity/Discussion <br />Notes/Ideas/Commitments <br />relationship with staff; policy <br />Jeff Lipton — Improve focus and efficiency <br />Prioritization of areas of <br />improvement as a Council <br />and action steps <br />General Meeting Management Ideas — <br />o Track actual timing of how long agenda items <br />took (projected vs. actual) over next few <br />months during Council meetings; review timing <br />data <br />o Further discussion of no new agenda items <br />after 10 pm <br />o Based on timing during meeting, delay <br />decisions until future meeting <br />o Be more conscious on holding to timing on <br />agenda <br />o Substitute some study sessions with more <br />special sessions <br />o No surprise items on agenda without advance <br />notice so we can prepare for discussion <br />o Ask staff/City Manager to assist applicant <br />preparation of their presentations to improve <br />delivery; give applicants a time limit and hold <br />them to it; have applicant provide a copy of <br />their powerpoint slides to include in the packet <br />for prior review <br />o Advance Agenda — request more <br />description/sentences/bullets for each agenda <br />item, to go beyond just the "title" of the <br />agenda item; how we message the agenda <br />(not quasi-judicial items) <br />Mayor's Use of Effective Facilitator Techniques — <br />Several ideas were generated. It was suggested and <br />agreed upon to allow the Mayor to implement some <br />of the suggestions for up to six months. At that time, a <br />formal review of the improvements can occur. <br />However, during the next six months, Council can <br />provide ongoing feedback along the way for <br />immediate course corrections and improvements. <br />o Offer process checks during discussions. <br />Summarize where Council is during the <br />discussion or ask another Council members to <br />summarize <br />5 <br />