Library Board of Trustees Agenda and Packet 2018 03 08

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Library Board of Trustees Meeting Minutes—DRAFT January 11, 2018 Page 5 of 6 as a means to provide potential donors examples of how donations are used and their direct result on Library services. D. Term Limits The Board agreed to adopt terms and term limits as may be decided by City Council at some future date. E. Remote attendance at Library Board meetings After a discussion that included considerations of City Council policy, available resources, technology, reliability, and voting participation, the Board determined that it would test this on a trial basis if such an occasion arose. The Library current has a conference phone available for use in the Library Meeting Room. The Board unanimously agreed that the person attending would not be able to vote, thus would not be counted toward a quorum. F. Outreach 1) Realtors' letter status President Schuman noted that the packets were complete and being distributed to local realtors. A supply of packets will also be available at the Library for realtors to come in and pick up, if they wish. 10) Director's Report Director Barretvreported the following: • Statistics related to checkouts, visitors, programs, and acquisitions have remained much the same as in 2016 • Children's Services and Materials Management (cataloguing) are working on a project to level readers in the clildren's collection. There will be four levels, noted by colored dots on the front of the book. This will make it easier for parents to find books at an appropriate reading level for their child, and it will also help expedite return of materials to the shelves. There are approximately 3,000 books in this collection. • In February, Director Barret,will go to a Town of Superior Trustees meeting for the first in a quarterly series of meetings designed to keep Town Trustees and residents informed about Library issues and services. o Member Hammerly commended Library staff for compiling and distributing information to the Town for communication to its residents. • Funds for a Library refurbishment were approved and the design for this project was completed in 2017. o Refurbishment comprises seating, study, and social spaces including a new area in the children's department specifically for `tweens'; those not yet ready for the Teen apace but who prefer not to be grouped in with lower elementary and younger children. o Many items in the adult collection will need to be moved and a company specializing in Library moves has been selected. o The Library will be closed for a week in April (8-14) to accommodate the changes. Notice will be provided through various outlets well in advance • The first 10 of the Museum's oral history interviews are now available online and will be highlighted on the City and Library/Museum websites. Deleted: Beth Deleted: C Deleted: Beth Deleted: s Deleted: A