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City Council Finance Committee <br />Meeting Minutes <br />02/19/18 <br />Page 4 of 7 <br />Finance Committee Member Lipton stated he does not see that it is necessary for <br />the Finance Committee to edit the KPI's, but that several of the Boards and <br />Commissions may want to review and/or offer suggestions. Member Lipton stated <br />that he does not want to see dramatic changes to the KPI's that would invalidate <br />prior data provided by the departments. Mayor Muckle agreed. <br />City Manager Balser stated that at a January Council Meeting, a few City Council <br />members requested to review the KPI's with staff and to recommend changes. <br />Member Lipton stated that he does want to see red -lined versions of any amended <br />KPI's presented to City Council, but that the role of City Council and the Finance <br />Committee is to provide high level oversight and governance. Finance Committee <br />Member Lipton stated that these KPI's are meant to be tools for departments and <br />staff, and should be made part of the City's overall culture. <br />Member Lipton stated that some departments have a high level of understanding <br />regarding the purpose of the KPI's, and should contemplate additional metrics, as <br />well as challenge themselves to propose meaningful new initiatives. <br />Finance Committee Chairperson Maloney stated that the KPI's need to align with <br />the budget and decision-making process while maintaining longitudinal data. <br />Member Maloney stated that departments need to be able to demonstrate how the <br />indicators are used to align with their budget requests or how new indicators align <br />with new initiatives. <br />Finance Committee Member Maloney stated that these goals, objectives and <br />performance indicators represent a transparent method to communicate with <br />Louisville residents and that they tell a story over time. <br />Mayor Muckle stated that he would like to see what departments provide, and what <br />changes are recommended. Mayor Muckle requested the amended KPI's with <br />data, be presented at a future Finance Committee meeting, but prior to the budget <br />retreat in July. The Finance Committee and staff discussed that June would be a <br />good time. <br />Finance Director Kevin Watson shared with the Finance Committee that he and <br />City Manager Balser had visited the City of Arvada and received an overview of <br />their Performance Management Program. Director Watson stated that the process <br />took about five years, and that the City of Arvada created an Office of Performance <br />Management and purchased software to manage the program. <br />Finance Committee Member Lipton stated that he hopes the end result for the City <br />of Louisville will be the implementation of a similar system. <br />5 <br />