Recreation Advisory Board Agenda and Packet 2018 03 19

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Recreation Advisory Board Minuto® DATE Pogo 2of3 • Councilman Maloney presented an update from city council. Key updates include measures council will vote upon related to the RAB, FFE (Furniture, Fixture, Equipment) packages 1 (Memory Square, less than $10,000), 2 (Rec Center West Addition, less than $25,000), 3 (Rec Center Fitness Equipment, approximately $215,000) • Joe Stephens provided a construction update. The total value of the Rec Center and Memory Square construction project is $32,084,620. The council will receive the proposal for Task Order 3 to extend the project management contract for the construction project by Dunn & Kelly for $99,875. • The Recreation organizational chart was discussed. The organization plan is expected to remain largely in place, other than the addition of a Senior Services Programmer, a Fitness Coordinator, an Aquatics Maintenance position, and a Facilities Maintenance position. • David Baril and David Dean presented the CIP budget items for the golf course operations side and facilities side respectively. There was a general review of the unusual golf hybrid organization (Golf Course Superintendent and Head Golf Professional both reporting directly to Parks and Recreation Director) and its needs as an enterprise division within the city. Golf course capital needs are funded out of operations and as such, the CIP is dependent on having sufficient operating income. There was also discussion about accelerating the the irrigation system programming to accommodate the rerouting of the course. • A subgroup of Kathy Martin, Tucker Brown, Rich Bradfield was formed to develop a survey to assess user programming needs and desires for the enlarged facilities. Ginger Cross, city Recreation and Golf Marketing Specialist will assist in this effort. The subgroup's first meeting will be March 5, 2018. • The next meeting will be held March 19, 2018 at 6:30 P.M. at the city's Coal Creek Golf Course clubhouse. Discussion Items for Next Meeting • City Marketing Communications • CIP and Budget — Recreation and Senior Services • Survey Questions • Work Plan 03/14/18 Page 3 of 36