Library Board of Trustees Agenda and Packet 2018 05 10

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Library Board of Trustees Meeting Minutes —DRAFT March 8, 2018 Page 3 of 4 it executable when a majority of the member libraries in the Flatirons Library Consortium adopt a similar policy; and (2) to leave the final decision to the City Manager. Councilperson Stolzmann also discussed ongoing business with: (1) the two year sustainability plan; (2) restrictions on marijuana medical and retail stores; (3) a trail connection for Dillon Road; and, (4) a request for proposals to update the Transportation Master Plan. B. Superior Board of Trustees update (S. Hammerly): Former Library Director Barrett spoke to a Superior Board of Trustees work session before her retirement about the Louisville Library. Member Hammerly reported that there was positive feedback and suggested that there should be regular contact with the Director. Interim Director Campbell will speak at the next meeting. The new Cultural Arts and Public Spaces Advisory Committee is working at selecting art for the McCaslin and Main Street Roundabout. C. Library Foundation liaison report (R. Gurganus): Annual Foundation donations resulting from the annual utility bill campaign letter were down about 38% to $6,000 this year. The Read Baby Read project was modified by the Foundation: an information packet and a voucher for a new baby book will be given to new mothers at Avista Hospital. The voucher will be redeemable at the library. D. Bylaws changes: Proposed bylaws changes were to: (1) make the Boards of Trustees term four years (from five); and (2) make the Board meetings on the second (was third) Thursday of each odd numbered month. Member Lechner made a motion to approve the changes. The Board approved the changes by unanimous vote. E. Board Handbook Revision: Councilperson Stolzmann informed the Board that they can submit proposed changes to the Municipal Code (Chapter 2.64, Public Library) for consideration by the City Council. At this time the Board did not submit any proposed changes. Secretary Chamberlin made a motion that a sub -committee of two members undertake the revision of the Handbook and present it the next regular meeting. Member Hammerly seconded the motion. Member Lancton agreed to work with Secretary Chamberlin on the revision. The motion was approved by unanimous vote. F. Eagle Scout project: President Schuman reported that the candidate Eagle Scout is preparing three additional little libraries to be installed at: (1) Ducth Creek near the playground; (2) Memory Square; and, (3) Heritage Park. The installations are to be complete by March 29. The Board raised questions about sustainability of these new little library installations and it was suggested that perhaps the scout troop could take on this new responsibility. Action: President Schuman will contact the candidate Eagle Scout to discuss sustainability and other issues. G. Eliminating overdue fines on children's print material: See Section VIII.A, Louisville City Council update. H. Realtor packets: President Schuman and Member Lancton distributed library information packets to local realtors. Member Seyle was also going to distribute packets but he was not present to report. Information packets were distributed to new Superior residents.