Historical Commission Agenda and Packet 2018 05 16

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Historical Commission Minutes March 7, 2018 Page 3 of 4 D. Updates on recent developments relating to Museum campus plans and funding: i. Upcoming Foundation presentation to City Council regarding fundraising for a new building and the feasibility study: Upcoming City Council agenda item will be in May. Ray Merenstein will help present. Meeting to discuss will be held on March 23 with Heather Balser, Jay Keany, Dan Mellish and possibly Paula Elrod. Commission members will be reminded about the date of the City Council meeting so that they can attend. ii. Status report on RFP for structural work based to be done based on the Historic Structure Assessments: The reports list critical, serious, and minor deficiencies. There's money in the budget ($60K) to begin. An issue to address first is the foundation of the Tomeo house. Bridget met with the facility manager to discuss this and there is a proposal to first have design work done. VIII. Capital improvement & operational requests: City moved to a 2 year operational budget, and a 6 year capital improvement projects (CIP) budget. Commission's input is needed regarding budget requests. There will be a meeting on April 17 with Council to discuss the input from all commissions. There was general agreement that the City should not do anything that will be covered by the new Museum & Visitor Center building project, but current needs must still be addressed. Commission discussed and supported the following CIP requests: 1) Need to make the site of the new building is ready for school tours (nails sticking out of wood timbers where kids sit on the old foundation now). 2) The Jacoe store had a new furnace and AC unit, and this is needed in the other buildings, so requesting $40K for the 2 buildings together, planning 2 years out. 3) Funds to address additional HSA recommendations. 4) Funds for City portion of new building in CIP. 5) Funding to get to the 30% design drawings, to get to greater budget clarity on the building. 6) Funding for new workstation for staff & volunteers in the Jordinelli House. In terms of operational budget requests, the following were discussed and supported. New operating funds from the tax continuation would be available in 2019 or 2020. Council will need to approve the actual allocation. Bridget will request continued funding in the regular funding categories. It was suggested that with the new availability of HPF funds, and to follow on past discussions, new funds for staff should be requested, along with funding for workspace. The Business Plan encouraged more outreach, greater visibility for the Museum and its programs, more use of volunteers, and this could be done through adding at least one new part-time person to extend public hours to 5 days a week, offer more public hours, substitute in a schedule, do outreach, partner with community organizations and events, do volunteer coordination, and other activities outlined in the Business Plan. It was previously noted that the number of programs is now quite high at 30 per year, and Bridget needs help with City of Louisville Louisville Historical Museum 749 Main Street Louisville CO 80027 303-665-9048 (phone) 303-335-4550 (fax) www.louisville-library.org