Finance Committee Agenda and Packet 2018 05 22

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City Council Finance Committee Meeting Minutes 04/16/18 Page 4 of 7 The Finance Committee discussed the idea of conducting the citizen survey bi- annually. Member Lipton stated that he did not believe increasing the frequency would provide better trending information, and that he favors more strategic questions related to specific targeted issues. Member Maloney stated he was in favor of the bi-annual survey, but agreed with Member Lipton that the questions need to be better. Mayor Muckle stated his overall concern with the magnitude of changes in the amended KPI's presented, and stated that departments need to settle into the metric data selected in order for any tracking to be meaningful. Mayor Muckle questioned the changes to the KPI of the Sustainability Sub -Program stating that he thought the effectiveness measures were agreed to some time ago, but have now all been changed. Specifically, Mayor Muckle stated that the Commercial Waste Diversion measurement should be left in, and asking if an annual measurement of what the City has done could be used. Member Maloney asked if staff could estimate a year -over -year change in between four-year cycles. City Manager Balser stated that she did not believe staff would have the time to perform this analysis, but stated that she would follow-up with Boulder County to see what information could be provided. Chairperson Maloney stated that the KPI's for the Business Retention and Development Sub -Program need to be reviewed. Member Maloney stated that identifying the metrics is challenging, but he believes there are misalignments in general and that the role of the department needs to be defined. Chairperson Maloney stated that perhaps this sub -program is merely an investment for the City. Finance Committee Member Lipton stated that the role of this sub -program is an area where City Council does not agree. Resident Leary stated that the City should be focused on its long-term fiscal sustainability and that sales tax collected per household should set the City's financial structure. Member Maloney stated that the department's budget requests are tied to this review. Finance Committee Member Lipton stated that metrics like median household income and investment in Louisville commercial property are values not within the City's control. Member Lipton stated that we need to know how we are doing locally. Mayor Muckle stated that we need to determine what metrics can be measured that are within our control. The Finance Committee Members all agreed that this sub -program needs additional work. City Manager Balser stated that this matter could be further discussed with City Council May 1, 2018, and that there would be an economic development overview June 5, 2018. 5