Utility Committee Agenda and Packet 2018 06 22

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City Council Utility Committee Meeting Minutes Friday, May 11, 2018 Page 2 of 5 customer feedback before the bids come to City Council; the Committee was in favor of the suggestion. The Committee requested that a Sustainability Advisory Board member be added to the RFP selection committee. Director Kowar committed to updating the sections of the RFP that are currently in yellow, and the population data before bringing it to City Council. The Committee discussed the new concept that was presented about providing one container of compost and recycling of any size in the base cost of trash however charging for additional containers. The idea was presented by staff for two main reasons: to try to meet the goal of reducing overall waste & to help ensure that the residential program serves only residents. Staff has some concern that if a household can have as many compost and recycling bins as they want at no cost it could lead to people brining commercial waste home as a cost savings for their business, or it could lead to home businesses being subsidized heavily by the other residential users. The Committee agreed that the staff proposal of only including the first bin of any size in the trash cost was a good one that would promote overall waste reduction while encouraging people to divert waste & asked that the staff work on messaging the concept so that the public and other Councilmembers understand the sustainability and cost issues around this proposal. Director Kowar agreed & committed to ensuring that the language in the RFP was clear that this new concept would be integrated into each alternate bid option. Councilmember Stolzmann asked that when the RFP comes to Council that the take rate and cost of the bulky item pick-up be called out for discussion. Mayor Muckle stated that Council was supportive of leaving the bulky item pickup in the contract & he supports that program as -is. Council Member Stolzmann agreed that the Council had supported it, but with the low take rate, it seems like most residents are subsidizing the service and she wondered if this was increasing the monthly cost unnecessarily; she favored requiring that the bulky item service would be available for a fee per each use rather than "free." Staff agreed to provide the information for discussion when it goes before Council, but noted that they would stick with the Council direction to include it as the default. Councilmember Stolzmann asked about outreach to residents that are not currently being served by the City. Director Kowar stated that he had met with some Board Members and residents of the Coal Creek Ranch HOA. He had not met with the other HOAs yet. Councilmember Stolzmann suggested taking a City Councilmember with him on the outreach visits & using the Councilmembers to help identify HOA contacts. Director Kowar committed to having an accurate up to date map of which areas are in the city service area and which are being served by their HOA to include in the Council packet. Utility Committee was supportive of this RFP being added to a future Council agenda with the changes as discussed. The next draft RFP will be scheduled for a Council meeting in the third quarter. VIII. Preliminary CIP Budget Request Director Kowar described the current process and provide some general discussion on the overall Utility CIPs. Director Kowar and Mr. Peterson outlined