Cultural Council Agenda and Packet 2018 09 20

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I 12 Cityof r Louisville COLORADO • SINCE 1878 Cultural Council Event Lead Checklist Louisville Center for the Arts Events Current Standard Payments for Events: • $300 guaranteed for acts with 1-3 musicians • $400 guaranteed for acts with 4+ musicians • Versus a split of 80% to artist/20% to LCC if we are charging for tickets • $200 for speakers Standard Ticket Pricing: • $15 for premium shows (such as Alfredo Muro, Altius Quartet) • $10 for non -premium shows • Kids free with adult admission Two months or more before event ❑ Confirm: 1 75-min show (no breaks) or 90-min performance w/ a 10-15 min break. ❑ Complete Contract with the performer, request W9. LI Complete City Calendar Form and send to Katie. ❑ Secure an image for use in the poster and social media. ❑ Create a title for the event. ❑ Send Calendar Item Form, image, and title to Blake for poster creation. Send Adam same image and title, along with times (start/end), ticket price and link, performer website(s) link, and a very short description of 1-3 lines, followed by additional info/bio/description [can be same as press release for Katie below]. ❑ Write a press release using form provided by Katie. The best releases have a "hook", a compelling opening or story angle that will increase the likelihood of media outlets using it. Make sure that finished poster and press release get to: ❑ Katie for distribution ❑ Adam for Facebook posting 2 weeks before event ❑ Notify designated LCC members of set-up and start time. ❑ Review contract — for performer lead contact info, payment agreement, other conditions for performance. If piano is part of performance, verify tuning is scheduled before event with Katie. ❑ Contact performer lead to ❑ confirm time needed to set up for event, ❑ verify start time, ❑ review any special conditions from contract, ❑ obtain brief introduction to be given at the event from the stage.