Open Space Advisory Board 2017 06 14 Final Minutes

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Open Space Advisory Board Minutes June 14th, 2017 Page 3 of 7 C. Steve Raisor (409 Paradise Lane) shared that he had several comments about the dog document in the packet, but Helen asked him to save them and to join into the general discussion on the topic when the discussion item came up. VIII. Discussion: Review and Revise Updated Draft Acquisition Tables and Title Recommendation OSAB has been looking to optimize and clarify the property ranking/acquisition target document it generates every two years. Helen summarized the work to date and shared several new draft formats, one done by Fiona. Fiona's version of the draft included a summary cover sheet, then one page for each property. Fiona preferred a high/med/low ranking for the properties rather than the "false precision" of formal ranking. Missy asked whether staff will be the one to populate the "owner -relationship status" box for each property, since OSAB doesn't actually know that information. Laura commented that leaving that box being empty might prompt other decision -makers to fill it in, and it would be better to leave it blank than to guess. Helen thought that this box could contain property status or contain the name of whichever staff member is the lead point of contact. Jeff suggested that staff should be the ones to populate these data sheets and to keep them updated. Helen felt that there could be an external version for OSAB, but staff could use it more carefully internally, customizing it to their needs. Missy commented that she would like to think of ways to make community input to this process easier. She re -asserted her opinion that there should be a portal on the City webpage for landowners who are interested in their land being donated, sold, etc. She asked the board if they would like to include that sort of thing. Helen said that she never receives those sorts of comments, except in open house setting, but thought the board could share the process with the community. Laura commented that City Council gets community input, and it is their job to balance OSAB input and the public's input, meaning the board may not need to independently solicit public input. Fiona thought this could be a living document, and things could be added or changed, over time. She added that to include public input would require a more formal process. Helen shared how she and Ember used Chris and Missy's memo to come up with categories listing different types of land preservation. She defined these in a separate tab of the spreadsheet for reference. On another tab were definitions of possible property goals. Fiona suggested consistency in how these are incorporated into the property descriptions. Graeme asked if property owners should be listed. He also commented that OSAB seems to have been asked to consider future tax revenue when making these lists. Fiona thought that listing the owner and its current zoning gets to that issue. Laura agreed, saying the document says all the board can say by listing the current zoning. Missy agreed, but expressed that revenue generation projections for parcels, if they exist, could be shared with OSAB, so the board can help think of creative solutions to work with that information, though she added the caveat that these would be useful for internal discussions, not included on the list. Mike thinks the board should always try to think of creative alternatives to fee -simple acquisition. Helen re -iterated that Council has asked for more detail and creativity with this list. Jeff reported that he prefers this document to the previous matrix format. He really liked the narrative on acquisition tools. He suggested not "fussing too much over the last 5%," but to give staff and Council a chance to use the list, and let them give feedback on what further refinements they could use. Mayor Muckle also liked it and thinks it's more helpful than the old format. He agreed that including parcels' current zoning is sufficient for this document. He thinks Council can get OSAB revenue projections. He questioned