Library Board of Trustees Agenda and Packet 2019 01 17

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Louisville Public Library Meeting Room Policy 10. Requests to use the Library audiovisual (AN) equipment must be arranged by calling 303-335-4815 at least 72 hours prior to the meeting, or at the time of application, whichever is sooner. An agreed -upon time will be arranged to familiarize the responsible party with the A/V equipment (e.g., laptop hookup, LCD projector, control panel touch screen). 11. Catered box lunches may be served in the meeting rooms. Light refreshments (beverages and snacks) may be served. All food and drink must be kept within the meeting room. Beverages With Red Or Purple Dye Arc Not Permitted (c.g., Hawaiian Punch, grape juice, grape coda, ctc.). 12. If furnishings or equipment are damaged, repair or replacement will be determined by the Library Director, and the responsible group will be billed for repair or replacement. If excessive cleaning is required by the Library's custodial service, the group will be billed for that excessive cleaning. 13. The Library will not store items for groups and will not be held responsible for items left behind. 14. Notices posted in the Library or submitted to the media announcing the meeting must first be approved by the Support Services Coordinator, which review is limited to determining whether the notice is consistent with the approved application and Library meeting room policies. 15. No open flames or knives or other sharp objects (other than scissors and ordinary kitchen utensils) shall be used in the meeting rooms at any time. 16. Under City ordinance, smoking is not allowed in the building or within 15 feet of the building. 17. The fire code limits occupancy to 70 people in the 1st -floor room (Meeting Room) and 30 people in the 2nd-floor room (Board Room). 18. Children must be supervised by responsible adults at all times. 19. Applicant must sign in and sign out at the designated information desk (first floor for the Meeting Room, second floor for the Board Room). 20. The Library Code of Conduct applies to all persons and groups using any meeting room. 21. Failure to meet the conditions or observe these policies is grounds for denial of future meeting room use. Prior notice of any group's failure to adhere to meeting room policies is not required. Denial of meeting room use is at the discretion of the Library Director; Meeting Room Policy Page 3 of 3 Formatted: Font: Not Bold, No underline Formatted: Font: Not Bold