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SUBJECT: <br />SELECTION OF 5 YEAR SOLID WASTE HAULER <br />DATE: <br />FEBRUARY 12, 2019 <br />PAGE 2 OF 3 <br />Staff received RFP's from two Proposers on December 20, 2018. The two Proposers <br />were Western Disposal and Republic Services. Bidders responses to Base Bid and <br />Alternate Bid Schedules are as follows: <br />Bid Tab Overview <br />3.1.1 Base Bid <br />3.1.2 Alternate #1 <br />3.1.3 Alternate #2 <br />3.1.4 Alternate #3 <br />Day of Week <br />Single <br />Single <br />Multiple <br />Multiple <br />5 Yr <br />Base Price Includes Western Republic <br />Recycle, Compost <br />Recycle <br />Recycle, Compost <br />Recycle <br />Yes <br />Yes <br />No <br />No <br />No <br />No <br />Yes <br />Yes <br />10 Yr <br />Western Republic <br />Yes <br />Yes <br />No <br />No <br />No <br />No <br />Yes <br />Yes <br />Staff reviewed RFP's and several Requests for Information (RFI) were completed with <br />Proposers to ensure clarity in pricing and the intent of proposals. RFI's are attached <br />for informational purposes. <br />A 5 member Selection Committee (Committee) interviewed Proposers on January 28, <br />2019. Questions that were asked of the Proposers are provided as an attachment <br />for informational purposes. Overall Selection Committee scoring was as follows: <br />Points 75 <br />5 <br />Service <br />s <br />4.50 <br />5 <br />5 <br />Schedul <br />e <br />4 <br />5 <br />Equipmen <br />t <br />5 <br />5 <br />Intervie <br />w <br />5 <br />100 <br />Tota <br />I <br />98.5 <br />Contractor <br />Base Bid Republic Services <br />Pricing <br />RFP <br />5 <br />75.0 <br />Embedded <br />Compost Western Disposal <br />70.0 <br />4.50 <br />5 <br />5 <br />4 <br />5 <br />93.5 <br />Alternate No Republic Services <br />75.0 <br />4.50 <br />5 <br />4 <br />5 <br />5 <br />98.5 <br />Embedded <br />Compost Western Disposal <br />74.5 <br />4.50 <br />5 <br />5 <br />4 <br />5 <br />98.0 <br />As shown in the table above, the Committee considered Services, Quality of RFP, <br />Pickup Schedule, Equipment, and Interview Performance. Pricing was weighted using <br />the following equation: <br />(5 yr Total Cost Low Bid x 75) <br />5 yr Total Cost Evaluated Bid Pricing Score <br />FISCAL IMPACT: <br />The Solid Waste Hauling Contract is a pass through cost for the City. The Contract <br />Hauler bills the City and then the City bills the customer on their Utility Bill. <br />CITY COUNCIL COMMUNICATION <br />