City Council Minutes 2019 03 05 - Laserfiche WebLink

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City Council Meeting Minutes March 5, 2019 Page 5 of 13 volunteers Volunteers won't volunteer their time for a private company but will for the City She supported the volunteer option and suggested voting on it first. Mayor Pro Tem Lipton asked staff their opinion of using volunteers noting that at the end of the day Council will hold staff responsible so it is important to consider their view If we use volunteers how will we manage the risks associated with it and risks to those working Director Zuccaro stated the project will need a full team of professionals If the group doesn't have that level of expertise we will need to hire professionals to supplement the team He added that a volunteer group will need to acquire professional liability insurance, the City cannot insure a volunteer group for this level of work. If there is a way to structure it to meet the full needs of the City and the volunteers, it might work. Mayor Pro Tem Lipton asked if the volunteer group would need to form an entity to get insurance. City Attorney Kelly stated that is one way they could get insurance The City's insurance will likely not cover this level of activity by volunteers. Councilmember Maloney asked if other volunteers are on the workers comp insurance City Attorney Kelly stated typically there is volunteer temporary medical insurance, but this is a level of activity that would go beyond that. Councilmember Maloney would like to know if volunteers are on the City's workers comp insurance He asked if we could use volunteers for such things as tenant finish or roofing for example, and perhaps use professionals for moving the cabins and the electrical work. City Manager Balser stated there is a difference between managing a contract and managing volunteers, staff needs to know how much oversight would be necessary on a day-to-day basis and understand what the priority is of this project compared to others. Councilmember Leh asked what is the urgency of doing a bid process as opposed to waiting and evaluating the volunteer effort. Director Zuccaro stated staff has had to continue to maintain the cabins in their current location, but can wait a bit if desired Councilmember Leh stated these cabins are an important asset and we want to make sure they are protected and the project gets completed He stated he is intrigued by a community project that would draw attention to Louisville's history We do have citizens that have come together with a great deal of expertise, given some time they may be able to get the desired professionals. He liked the idea of splitting off the larger tasks from the easier tenant finish type work. Councilmember Loo stated managing volunteers is a full time effort. The City does not have a volunteer coordinator We are in a very litigious atmosphere and that needs to be considered The cabins are falling apart and fragile There might be some opportunity to separate out in phases but she doesn't view this as a simple volunteer project. She would like to have a bid process and evaluate the bids like we usually do She stated she was not convinced this is easy or simple