Legal Review Committee Agenda and Packet 2019 04 26

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City Council Legal Review Committee Meeting Minutes April 5, 2019 Page 2 of 3 Members reviewed the evaluation forms and the rating scale and made suggested changes. Staff will incorporate the feedback from this meeting into the final draft forms that will go the full City Council for consideration on May 7. PROCESS/PROCEDURES FOR CONSIDERATION OF COMPLAINTS Members reviewed the draft provided by the City Attorney. Councilmember Leh stated Councilmember Stolzmann had asked for her email to be included in the record: Hi Chris, Thank you for all of your work on the Legal Committee. I think that the process for filing a complaint should be slightly amended. The section where it says: "the Complaint should be dismissed, the Reviewer shall file with the City Clerk a written report stating the reasons for such determination." should be amended to read "City Council" rather than "City Clerk." The Clerk is not our employee & it could present an odd situation where the Clerk knows about an incident (even a dismissed one) about their boss, but the City Council does not know about the incident. Many times even when there is no legal requirement to improve, or no laws were broken, there are opportunities to coach employees to improve. Thank you for considering the change, Ashley Stolzmann Members discussed a variety of issues about to whom and how a complaint should be made and what the record keeping and distribution issues might be. Members also discussed how complaints would be processed depending about whom the complaint is made. A draft of the process and form will come back to the committee for another review. DISCUSSION ITEMS FOR NEXT MEETING Councilmember Loo made a motion for the Legal Committee to begin work with the City Attorney on subdivision entryway improvements and determining who is responsible for what in those areas. The Parks Board is already working on this issue and it will be something Council will need to address. Councilmember Leh seconded the motion. Voice vote: all in favor.