City Council Minutes 2019 05 21 - Laserfiche WebLink

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City Council Meeting Minutes May 21 2019 Page 8 of 14 Director Kowar stated this is consideration of a construction contract with Brannan Construction for approximately $1 5M for water main replacements. This is a significant change from the budget for this project. New areas were added to the project where we are having frequent breaks, Eisenhower and Ridge View For these areas the risk outweighs the wait. Staff feels this is worth the additional cost and the extra cost is built into the current rate structure Councilmember Stolzmann stated the Utility Committee has reviewed this and asked staff to move ahead with the design phase including all areas When the costs were reviewed after bids, we found the reserve can handle the extra costs and have enough in reserve to address the frequent breaks in these areas We need to continue to look at all projects to see if we want to move any projects to other years Mayor Muckle noted this will not affect utility rates as there is enough working capital to do this project. Councilmember Stolzmann noted there is a built in rate increase Mayor Pro Tem Lipton asked if we can move or delay other projects and keep within the rate model increases. Director Kowar stated that is the case and we are over performing on the rate model, however, it is running lean so there should to be careful consideration of needs versus wants Councilmember Maloney stated along Eisenhower we have corrosive soils due to the iron pipes, are there other areas with that issue Director Kowar stated yes, the majority of the City has iron pipe Some has been replaced with construction and it is hard to predict where problems might occur This particular area just got thin enough it needs replacing Public Comments — None Mayor Muckle moved to award the 2019 Water Main Replacement to Brannan Construction for $1,571,619 84, authorize staff to execute change orders up to $150,000 00 for additional work and project contingency, and authorize the Mayor, Public Works Director and City Clerk to sign and execute contract documents on behalf of the City and award an additional $45,000 00 to A.G Wassenaar, Inc for geotechnical services for the project. Councilmember Loo second Vote Motion carried by unanimous roll call vote. DISCUSSION/DIRECTION/ACTION — PROCEDURE FOR FILING AND PROCESSING A COMPLAINT AGAINST AN APPOINTED OFFICIAL Clerk Muth stated the Legal Review Committee and staff have been working on creating a process by which a member of the public may submit a formal complaint against any of the City's appointed officials While there is no requirement the City have such a process, the Legal Committee feels it is important the City have something in place should the need arise