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Section 9. Agenda, Materials and Communications File. <br />A. To the extent possible, a preliminary agenda for all <br />Commission meetings shall be provided to each member at least <br />seven days in advance of such meeting. To the extent possible, <br />and excluding emergency meetings, the agenda and all documents and <br />materials requiring action by the Commission at any meeting shall <br />be provided each member seventy-two hours in advance of such <br />meeting. <br />B. The agenda for any non -emergency meeting of the <br />Commission shall contain an itemized list of all subjects on <br />which substantive discussions are reasonably expected or which <br />may be the subject of formal action. The notice of each <br />emergency meeting shall be posted at least twenty-four hours in <br />advance of the meeting and shall include specific agenda <br />information to the extent such information is available. <br />C. The Commission shall make available to the public, at <br />least on the City of Louisville website and Louisville Library, <br />agenda -related materials for the Commission. If agenda -related <br />materials are unavailable in electronic format, each such item <br />shall be described on the web site; further, the Commission shall <br />adopt (by reference to a City of Louisville plan or otherwise) a <br />plan for making available on the web all agenda -related material. <br />For purposes of this Section, "agenda -related materials" means <br />the agenda, all reports, correspondence and any other documents <br />forwarded to the Commission that provide background information <br />or recommendations concerning the subject matter of any agenda <br />item, excluding any documents or records which may or must be <br />withheld from disclosure pursuant to state or federal statutes or <br />constitutional provisions, or common law. If agenda -related <br />materials are unavailable in electronic format, each such item <br />shall be described on the web site. <br />D. Any letter, memo, map, drawing, plan or other document <br />that is not agenda -related material or contained in the <br />Commission's communications file and that is submitted to the <br />Commission during a meeting shall be immediately made available <br />to the public either by making copies available to the public at <br />the meeting or by displaying the document at the meeting so that <br />the public can view the document. No discussion or consideration <br />of such a document by the Commission shall occur unless the <br />document has been made available to the public as provided in <br />this subsection D. The foregoing shall not be construed to <br />require the dissemination, display or disclosure of any document <br />or record which otherwise may or must be withheld from disclosure <br />pursuant to state or federal statutes or constitutional <br />provisions, or common law. <br />Page 8 of 12 <br />