City Council Agenda and Packet 2019 12 10 SP

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11: City,/ im Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 2 SUBJECT: DISCUSSION/DIRECTION — 2020 CITY COUNCIL WORK PLANNING RETREAT DATE: DECEMBER 10, 2019 PRESENTED BY: HEATHER BALSER, CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER FOR COMMUNICATIONS AND SPECIAL PROJECTS MEGAN DAVIS, DEPUTY CITY MANAGER SUMMARY: City Council will conduct its annual work planning retreat to establish a realistic work plan for 2020 that reflects Council's priorities on issues that require Council policy direction or guidance. The work plan will include issues that City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. In addition, the Council work plan helps staff prioritize internal work plans and schedule the work that is needed to bring to Council for engagement. The work planning session will be facilitated by Jonathan Bartsch, Principal at CDR Associates. A detailed agenda for the facilitated session is attached. The December 10th meeting will include the identification of City Council priorities to be included on the 2020 work plan, and on January 14th City Council will prioritize the items on the work plan, determine the timing for consideration of the items and how much time must be dedicated to each item. Once completed, staff will use the approved Council work plan to develop the advanced agenda for the year. Prior to the work planning retreat staff reviewed the 2019 work plan, identified items from the previous year which may not have been completed or need to be carried over for further discussion and direction, identified items planned through the 2019/20 biennial budget, and any other items that were identified by Council throughout the year. This list has been circulated to City Council for initial input, and Councilmembers had the opportunity to add items in advance of the work planning session. Attached is a clean copy of the proposed 2020 work plan, incorporating all these changes and additions. You may not see the exact verbiage submitted by each Council member, as staff consolidated items that were submitted by multiple members. The City Council final annual work plan includes all the items that the Council plans to discuss throughout the calendar year. The final work plan is limited to what can feasibly be accomplished by staff and Council during the work year. Currently, the draft includes more items than staff will be able to accomplish over the course of the year, so City Council will need to reduce the draft work plan considerably. The 2019 work plans is attached for review. In 2019, 40 items were prioritized on the work plan, and at the end CITY COUNCIL COMMUNICATION 2