Finance Committee Agenda and Packet 2019 12 16

Home Browse Search

City Council Finance Committee Meeting Minutes 11/22/19 Page 3 of 5 Finance Director Watson presented a summary of the non-profit grant program to the Finance Committee stating that the appropriations for 2019 and 2020 were already determined, but that the Finance Committee had requested the process and funding for the 2021/2022 budget cycle be discussed. Director Watson also requested the Policy adopted by City Council September 5, 2017 for non-profit organizations ("NPO") be discussed as this policy has not been followed for previous grant recipients. Finance Committee Member Chris Leh stated that he was a member of the Legal Committee that drafted the NPO Policy, and that he sees some unintended consequences of the policy. The Committee and staff discussed the original intent of the policy and what types of entities it was designed to regulate, and whether or not the policy should apply to the applicants of the non-profit grant program. Of specific issue is the Policy's requirement for the NPO to obtain a $1M liability policy. The Committee and staff discussed whether the policy should be amended to provide a waiver for small non -profits not exceeding a certain level of funding, or if other amendments should be considered. Finance Committee Member Maloney stated that he sees the grant program continuing as it is, or that the Policy adopted in 2017 needs to be reviewed by either City Council or the Legal Committee. Finance Committee Member Leh suggested the Policy be referred to the Legal Committee for City Attorney review to determine any risk in not following the Policy for the Non -Profit Grant Program or other possible revisions. The reports and corresponding narrative can be located in the packet of the November 22, 2019 Finance Committee Meeting. FINANCE COMMITTEE 2020 WORK PLAN Finance Director Kevin Watson presented the current 2019 Finance Committee Work Plan for Finance Committee and staff discussion in setting the 2020 Work Plan. The Committee and staff noted that there were many one-time issue items in the 2019 Work Plan. Finance Committee Chairperson Maloney stated that a full budget review may not be necessary for 2020, but large budget issues where the Finance Committee can be a value add for the full Council, should still be added to the 2020 Work Plan. City Manager Balser stated that a full budget process discussion is on the 2020 City Council Work Plan. Chairperson Maloney stated that he would like to discuss the CIP budget process and forms at the December 2019 Finance Committee Meeting.