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City Council Finance Committee <br />Meeting Minutes <br />12/16/19 <br />Page 4 of 5 <br />The Finance Committee Members reviewed each of the major initiatives outlined <br />in the 2020 Work Plan and provided the following comments and clarifications: <br />• Biennial Budget Process — Program Budgeting utilizing zero -based <br />concepts and processes <br />o Start with the January 21, 2020 Finance Committee Meeting and <br />presentation by a Director of a program example where the review <br />and analysis of data, KPI's, and trends, resulted in a budget request <br />• Capital budgeting processes and delivery efficiencies <br />o Discuss the execution and delivery of projects <br />o Discuss estimating, scope changes, and contingencies <br />o Ensure consistency of process between Directors <br />o Review/Improve existing processes, procedures, analysis, and <br />methodology <br />City Manager Balser stated that staff is working to improve how each budget <br />request story is presented, and set standards to meet the expectations City <br />Council. <br />• Dashboards to Staff Initiative <br />o Discuss the dashboards results driving staff action <br />• KPI Review <br />o Previous year KPI review (July) <br />o Consultant recommendations <br />o How KPI's inform, or should inform Director decisions <br />• Fee For Service methodologies <br />o Discuss fees, discounts (Rec/Golf/Other) <br />• Building Fees — comprehensive review and comparison with neighboring <br />cities <br />o Discussion/Understanding of how building department fees, impact <br />fees are calculated <br />o Analysis of neighboring areas (are fees a disincentive to <br />development) <br />• BAPS, TIFS, and other development encouraging tools <br />o Discuss change to Financial Policies <br />o Discussion on what BAP's & TIF's are, and when and how they are <br />used <br />• 6-Month IT update <br />5 <br />