Finance Committee Agenda and Packet 2020 02 18

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City Council Finance Committee Meeting Minutes 01 /21 /20 Page 4 of 8 Director of Parks, Recreation and Open Space Nathan Mosley presented an overview of (4) options available to the City to manage the golf cart fleet which is currently leased, and which lease will end soon. Director Mosely outlined the options for leasing the carts ongoing, and also options for the purchase of the existing fleet or a new fleet, and reviewed the 10 year investment of each option. Finance Committee Member Lipton stated that it is not advantageous for the City to continue to lease the fleet as the City is not able to write-off these expenses. Member Lipton suggested that the expense of the purchase of new carts could be spread across a few years as opposed to purchasing all at once. Finance Committee Members discussed various funding options including, how the current lease payment budget should be used, the use of capital improvement money, and funding of the Renewal & Replacement portion of the fund balance. City Manager Basler and Director Mosely stated that the 2020 budget must be amended and a budget amendment brought to Council before June. Finance Committee Member Lipton stated that he would like the matter to receive further consideration. Mayor Ashley Stolzmann stated that the lease is ending, and that the Committee should provide a clear direction to staff today. Chairperson Maloney agreed that the Finance Committee should also provide a conceptual direction to the full Council. Member Lipton and Leh agreed to recommend Option D, but the Committee expressed that they would like to revisit the long-term Renewal and Replacement funding as part of the budget process. The reports and corresponding narrative can be located in the packet of the January 21, 2020 Finance Committee Meeting. PROGRAM BUDGET ANALYSIS At the last Finance Committee meeting, staff was directed to select a program area and walk the Committee through their process and analysis reviewing KPI's, historical data, and trends, to determine their CIP and Operational budget requests. Assistant City Manager for Communications & Special Projects Emily Hogan presented to the Finance Committee analyses for three different program areas; Public Information and Involvement, Human Resources and Organizational Development, and Information Technology. 5