Library Board of Trustees Agenda and Packet 2020 03 12

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Public PCs After struggling with our current public pc management system the Library decided to move to a new vendor, Today’s Business Solutions. We will make the transition April 6th to the 8th. Organizational Assessments The City had 18 responses to the RFP to perform assessments on three departments in the City. We should have a firm hired by March 6th. Services to Superior 1500 Coalton Road, Superior As the Town of Superior designs their new building at 1500 Coalton Road, the Library is excited to be part of this new community space. The space, near the entrance and gallery, will reflect the design values expressed by the Superior community. These include being open, light, comfortable, natural, collaborative, textural, relaxed, creative and engaging. The space is also flexible, with furnishings on casters and easily movable allowing for an effortless shift from quiet seating to group discussion to dynamic multigenerational programming. The Town of Superior will provide these furnishings, a kiosk that includes book-holds lockers, a self-checkout machine, and a book return. The Library will provide a small collection of books, and programming for all ages. The library community has long wanted a place to pick up holds in Superior. The Library intends to satisfy this request with remote holds lockers provided by Superior. Patrons will be able to request Superior as their pick-up location, scan their library card at the kiosk and check out right there. Returns will also be easy and seamless. The preliminary plan is for library page staff to take holds to Superior and bring back expired items and returns. This will impact the staffing schedule, but not the number of page hours needed at the Library. The library hopes to utilize local volunteers to help patrons use this space, at least in the beginning. In addition, the Library will host one story time a week at Coalton Road. Again, this will change the Youth Services schedule, but since it will be held before the Library opens it won’t have an impact on staffing numbers. Staff is still exploring other opportunities for youth programs and activities. The Adult Service Department has been evaluating adult/senior programming at the Library. As part of this process staff is anticipating moving some programming to Coalton Road. This plan is in flux as the Library onboards new staff and explores all options for adult/senior programming for patrons in our service area. The library anticipates being able to provide these services at no additional cost. In the future, if the demand for holds pick-up at Coalton Road grows the Library will need to add the location as a stop on the Flatirons Library Consortium courier route. This will be an additional expense. Library staff is looking forward to offering service in Superior. The Library anticipates some growing pains in the beginning and members of the leadership team plan to be onsite at first to talk to patrons, manage technology and help work out any bugs in the system.