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<br />7 <br />agenda and other meetings procedures should be directed to the staff liaison. <br /> <br />Quorum <br />The majority of all of the members of a board shall constitute a quorum. In order to <br />conduct business at any meeting, a quorum shall be present. No action shall be taken <br />in the absence of a quorum, except to adjourn the meeting to a future date. <br /> <br />Public Notice and Meeting Packets <br />Meeting packets are prepared by City staff liaison. However, members should note <br />what is required for meeting preparation and give meeting agendas proper <br />consideration and enough time to meet the City’s deadlines. The City Charter requires <br />the following meeting preparation: <br /> Agendas must be specific and list all topics on which substantive discussions or <br />formal action is expected. <br /> Agendas must be posted at least 72 hours in advance. Administratively, the City <br />requires all agendas be posted the Wednesday the week prior to the meeting <br />to allow anyone who might be interested time to read the materials. <br /> Places for posting meeting notice include the City Hall, Recreation Center, <br />Library, and Police Station. <br /> The complete meeting packet is also posted on the City website <br />(www.LouisvilleCO.gov). <br /> <br />During a meeting, substantive discussion is not allowed on any subject not listed on <br />the agenda or not substantially related to a subject listed on the agenda. <br /> <br />Rules of Order <br />Generally, meetings can be held in any manner that assures an orderly and focused <br />discussion, and facilitates the input of all members of the board. <br /> <br />Public Involvement Policy <br />Public participation is an essential element of the City’s representative form of <br />government. To promote effective public participation the adopted a Public <br />Involvement Policy. (The complete policy is available on the City’s web site <br />www.LouisvilleCO.gov). City officials, board members, staff, and participants should all <br />observe the following guiding principles, roles, and responsibilities of that document. <br /> <br />Some of those guiding principles include: <br /> <br /> Inclusive not Exclusive - Everyone’s participation is welcome. <br /> Voluntary Participation - The process will seek the support of those participants <br />willing to invest the time necessary to make it work. <br /> Communication - The process and its progress will be communicated to <br />participants and the community at-large using appropriate methods and <br />technologies. <br /> Adaptability - The process will be adaptable so that the level of public <br />involvement is reflective of the magnitude of the issue and the needs of the <br />participants.