City Council Agenda and Packet 2020 02 11 SP

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CITY COUNCIL COMMUNICATION CITY COUNCIL COMMUNICATION AGENDA ITEM 2 SUBJECT: DISCUSSION/DIRECTION – CITY MANAGER EVALUATION PROCESS DATE: FEBRUARY 11, 2020 PRESENTED BY: MEGAN DAVIS, DEPUTY CITY MANAGER KATHLEEN HIX, HUMAN RESOURCES DIRECTOR KATHLEEN KELLY, CITY ATTORNEY SUMMARY: The Louisville City Charter (Article 8, Section 8-1(d)) and the City Manager’s annual employment contract state that the City Council shall evaluate the City Manager’s performance annually. The current City Manager’s contract (Attachment 1) will be due for consideration in April 2020. In 2019, City Council developed a mutually agreed-upon process for evaluating the City Manager, including an evaluation instrument and review process to provide the City Manager with performance feedback as well as goals for the coming year. In addition to evaluating the City Manager, City Council conducts annual evaluations of all City Council appointees, including the Municipal Judge, Prosecuting Attorney, City Attorney and Water Attorney. These will occur toward the end of the calendar year, as reappointment occurs in January. Drawing from experiences of the 2019 evaluation process, City Council formalized the annual City Manager review process and established a regular timeline and consistent approach that can be utilized in future years. June Ramos has been retained to provide neutral facilitation in assisting City Council with the evaluation process. Ms. Ramos will review the evaluation tool with City Council to ensure there is a common understanding about how it will be utilized. City Council will determine how they wish to complete the tool – either through an online survey system or document/Excel spreadsheet. In addition, Ms. Ramos will provide some options for tools to conduct 360 evaluation with the City Manager’s direct reports and a self-evaluation. Attached is a detailed agenda for the discussion. As a part of the discussion, Kathleen Hix, Director of Human Resources will provide an overview of the compensation comparison process for this position. The City conducts an annual market rate survey for all City positions. City salaries are compared with like-positions/titles in municipal agencies within our region, including Boulder, Brighton, Broomfield, Commerce City, Erie, Golden, Lafayette and Longmont. Position titles and duties are closely reviewed for alignment. Salary adjustments are made annually if a position is below the average of all salaries within this market analysis. More details on the City of Louisville compensation process are attached. 2