City Council Study Session Agenda and Packet 2020 02 28 JT

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* Travel & Travel Expenses: Travel to attend meetings, workshops, etc., must be approved in advance by the City and/or Town. When travel is required, Consultant will invoice a minimum of 5 hours ($1,000) per person per day to the City/Town as appropriate. Both the Municipalities and the Consultant should make every effort to ensure meetings are scheduled so as to make the best use of the Municipalities’ time and money. Costs associated with travel will be invoiced in addition to the enumerated Tasks in Exhibit B and are not included in the Task budget(s). Consultant shall be entitled to invoice the City/Town, as appropriate, for the following out-of-pocket expenses, at Consultant's actual cost:  Standard Economy Airfare (Refundable Rate)  Hotel/Lodging (Up to 2-Nights)  Ground Transportation/Rental Car (One (1) Car Rental per Trip)  Meals and Incidental Expenses at the current GSA Per Diem Rate for the locality Budget (Not to Exceed) $2,000 per person per trip. *Not to Exceed Amounts It is the intention of ABCx2 that this contract will be fulfilled on a Time & Materials basis, invoiced at a rate of $200/hour Not to Exceed the amounts allocated to each task respectively. ABCx2 will endeavor to accomplish all the tasks within the approved budget, however, this contract should not be construed as being a Fixed Price contract in which all tasks are expected to be completed within the allotted budget. ABCx2 will endeavor to complete each task in a timely manner, efficiently and as fiscally responsible as possible. If a task is completed and we are under budget, the City/Town will not be charged the remainder of the budget. However, given the nature of the work to be performed, we cannot guarantee that all tasks and subtasks will be completed within the existing budget. Therefore, if/when ABCx2 approaches the allocated funds for each task, ABCx2 will provide the City/Town with a Status Report on the project and it will be the responsibility of the City/Town to determine whether additional funds will be allocated to a Task or the Task will be terminated.