Utility Committee Agenda and Packet 2020 05 12

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Councilmember Lipton suggested moving to Tuesdays to have all Council activities on the same day. Mayor Pro Tem Maloney agreed with Tuesdays but stated the Finance Committee meets on the same Tuesdays as City Council meetings and suggested the Utility Committee meet on the Tuesday following City Council meetings. Mrs. Balser noted that Tuesdays are typically full in preparation and updating Council items. The Committee discussed and requested staff to coordinate schedules to find the best day and time that will work. • The Committee continued with the Work Plan by discussing the frequency of the Capital Project Progress Update and agreed to do quarterly unless there is something going on and/or an exception which will be reported as needed. Mr. Kowar commented that the capital project update would include the water rights market value update as well. Councilmember Lipton requested the Work Plan review be a more defined regular agenda item for future meetings. Councilmember Lipton inquired how the Work Plan was syncing up with the budget process. Mr. Kowar explained how the Work Plan is designed to allow the appropriate coordination with the budget process. Mayor Pro Tem Maloney asked about the Financial Policies listed in the third quarter and requested further detail. Mr. Kowar provide the background on this item from 2019 and suggested a review of existing policies for the April meeting. The Committee was in favor of adding this item. Mrs. Balser reminded the Committee of the upcoming agenda item for 2021 rates to be discussed around July. Mayor Pro Tem Maloney asked to explain the terminology on several agenda items. Mr. Peterson explained and started with February Meeting. o Finalize 2020 Rates – Review and discuss the final drafts of the Council packet for the 2020 rate increases. o Windy Gap Update – A routine update of Chimney Hollow Reservoir. o Intro 6-year CIP Plan – The draft 2021- 2026 Utility CIP Plan for the new budget cycle. o Asset Management Software Presentation – A review of a new software (Waterworth) that models utility rates and long-term impacts for complete asset replacement. Mr. Kowar explained Waterworth is a cloud software that’s been developed over the last 3 years and the City is one of the first adopters. We have been advisors for them to build the software and will be moving our Excel spread sheets to this model. Councilmember Lipton stated that the decision to use a cloud space software or Excel should be up to staff. The rest of the Committee agreed. Mayor Stolzmann made a general comment regarding the software risk 4