Finance Committee Agenda and Packet 2020 05 19

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City Council Finance Committee Meeting Minutes 04/21/20 Page 4 of 8 Finance Committee Member Ley also stated that he is stunned by the magnitude of the carry over and the additional requests, but that the reports tell a story of money allocated but not used. Finance Committee Chairperson Maloney stated that the carry forward is funding half the C-I-P budget of $35.2M. Chairperson Maloney stated we’re already in the fourth month of the year, and asked City Manager Balser if it is reasonable to conclude that not all of the projects outlined can be completed in 2020. Chairperson Maloney agreed with Member Lipton that maybe City Council has greater expectations of what can be accomplished than staff actually has time to complete. City Manager Balser stated that the majority of the C-I-P budget is large capital projects. City Manager Balser stated she is not sure when the quiet zones will be completed and $1M for Transportation Master Plan projects is being carried over to 2020, but they know they are in the pipeline. Manager Balser stated the Highway 42 Signal Project and Improvements would be completed this year, and that staff will look at making the C-I-P budget tighter. The Finance Committee and staff further discussed:  The CIP budget needs to be right-sized and prioritized (how much should be deferred)  There will be expectations of completion in 2020  There will need to be a different approach over the next 1-3 years (needs vs. quality of life)  Staff reductions will affect the budget, but also the ability to perform projects City Manager Balser stated that typically the budget amendment is brought forward in May, which includes the department narratives. Finance Committee Member Lipton stated that Council review is necessary, but that it is expected the Finance Committee do the heavy lifting. Member Lipton stated bringing full carry forward conversation to City Council would be difficult and inefficient. Member Lipton stated City Manager Balser does a good job filtering requests to establish a balanced budget, but that the Finance Committee needs to work to provide clear direction and guiding principles. Chairperson Maloney stated all projects have been approved by Council and were important enough to be scheduled for completion. Whether deferring or cutting, a list of 2020’s highest project priorities is needed. Chairperson Maloney agreed that he would like the Finance Committee to take the lead and work with staff. The Finance Committed proposed a work session be scheduled in a short time frame, but before the budget amendment is finalized, and giving time for Director 5