Legal Review Committee Agenda and Packet 2020 05 06

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CITY COUNCIL COMMUNICATION SUBJECT: QUASI-JUDICIAL HEARINGS DATE: MAY 6, 2020 PAGE 2 OF 3 o If we are allowed up to 50 people that would likely be a large enough room to spread out up to 50 people safely. o Doesn’t help us for a hearing that will bring in a very large crowd.  Have speakers sign up for speaking appointments for the in-person meeting. o For example we could have one-hour slots in which 15 people at a time could come in to speak and we could rotate people through. o We would require people to sign up to speak in a specific time slot. o This is problematic in that people cannot sit through the entire hearing in person and may feel that is limiting their participation.  Hold a meeting both in-person and electronically and take comments both in- person and electronically. o We could offer a limited number of in-person slots and have everyone else join the meeting electronically. o Perhaps save the in-person slots for those who cannot join electronically for lack of technology. o The number of in-person slots could be VERY limited. For example, seven Councilmembers and even a limited staff (City Manager, City Attorney, City Clerk, two Planners, the applicant, and the camera operator) is already 14+ people in attendance. If we are limited to say 25 that leaves very few in-person slots. o We may hear complaints that those attending in person have more influence over the application than those watching electronically.  For any of the above options: o All meetings attendees would be required to undergo the same screenings as required to enter other public buildings (including taking temperatures); masks and appropriate social distancing would be required. o Rules related to building capacity may also dictate how large a gathering can take place. o The Council would still want to consider if they want to require indemnification from the applicant and if it wants to use a process like this for an item subject to referendum  It should also be noted that the City always accepting public comments by email for any meeting item and those comments are given to Councilmembers/ Planning Commissioners and made a part of the public record of the proceedings.