City Council Agenda and Packet 2020 03 16

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{� CITY COUNCIL COMMUNICATION Louisville ill'- AGENDA ITEM 4C COLORADO -SINCE 1878 SUBJECT: DISCUSSION/DIRECTION/ACTION — CITY COUNCIL MEETING SCHEDULE MARCH 31 — APRIL 30 DATE: MARCH 16, 2020 —EMERGENCY MEETING PRESENTED BY: MEREDYTH MUTH, CITY CLERK HEATHER BALSER, CITY MANAGER SUMMARY: In light of current epidemic conditions, staff is recommending Council discuss options for rescheduling meetings over the next few weeks. While Council meetings are not generally large, they do bring a variety of people together. The Boulder County Health Department has begun recommending or requiring the cancellation of public gatherings that could include such meetings. The Charter requires the City Council meet twice each month, but Council has some leeway on when those meeting are scheduled. Some options for consideration are: • Leave the existing schedule for now and make adjustments as needed Cancel the meetings currently scheduled for March 31, April 7, and April 14 and have meetings on April 21 and 28. This would require the cancellation of both April Study Sessions. Staff would schedule in all pertinent items for those two meetings and spread out other items in May and June. Cancel the meetings currently scheduled for March 31, April 7, and April 14 and have meetings on April 28 and 29. This would require the cancellation of both April Study Sessions. Staff would schedule in all pertinent items for those two meetings and spread out some items in May and June. A couple items of note: • One public hearing has been noticed for April but it can be renoticed as necessary to accommodate a new schedule. • Should meetings be held electronically with Councilmembers and the public phoning in to the meeting, public hearings would be continued from those meetings to a date when the meeting could be held in person so as to not affect due process for quasi-judicial items. CITY COUNCIL COMMUNICATION W1