Recreation Advisory Board Agenda and Packet 2020 01 27

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member serves to: • Communicate the City's expectations to the board. • Relay board requests to the City Manager and City Council. • Identify areas in which the City would like the board's input and advice. • Provide procedural guidance on the role of the board, City regulations, meeting rules, and open government procedures. • Coordinate meetings and projects for the board. • Assist the Chairperson in creating the meeting packet and publishing that packet in accordance with all open government rules. If any board or board member has a conflict with or concern regarding your staff liaison, please contact the City Clerk. BOARD MEMBER EXPECTATIONS Attendance The effective operation of a board depends upon regular attendance of the members at meetings. Board members are required to attend a minimum of three quarters (75%) of the meetings each calendar year. If a member is unable to attend a meeting, he or she should contact the chairperson and staff liaison at least 24 hours in advance of the meeting. The staff liaison will monitor attendance and forward attendance information to the City Clerk's Office when a member fails to meet the attendance requirements stated herein. In addition, each calendar year, the City Clerk's Office reports to City Council the attendance information for every board and commission member including the number of meetings held by each board and commission and the number of meetings attended by each member. Ethics Rules and Conflicts of Interest The objective of City is that appointed members avoid ANY conflicts of interest. A member should also carefully consider for himself or herself avoiding even the appearance of impropriety. Where a conflict exists, and even in situations where the board member is unsure where an actual conflict exists but there exists a potential appearance of impropriety, the City Charter requires the following procedures be followed if you have a conflict of interest: • Immediately and publicly disclose the nature and extent of the conflict. • Do not participate in any discussion or decision regarding the action before the board. • Leave the room. In addition: • Do not participate in discussions with other members of the board or City staff regarding the matter. • Do not attempt to influence the matter, publicly or privately. 4