Resolution 2020-33 - Laserfiche WebLink

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CITY OF LOUISVILLE, COLORADO SERVICES CONTRACT PROPOSAL # RFP-Bid 20-1 THIS CONTRACT, made at the City of Louisville, Colorado, by and between the City of Louisville, Colorado (City), a municipal corporation, and Utility Associates, Inc. (Contractor), a Georgia corporation, whose address is 250 East Ponce de Leon Avenue, Suite 700, Decatur, GA 30030. RECITALS: The City desires to use the services of the Contractor for the purposes of providing body camera system with video data storage management in accordance with Contractor's Proposal attached hereto as Exhibit A (the "Services"). 1.1 The Contractor has agreed to provide the Services outlined in the Contractor's Proposal, upon the terms and conditions set forth in this Contract. The Contractor will perform no service under this Contract until direction from an authorized City employee is issued and received by Contractor. 2 STATION AND QUALITY OF WORK: The Contractor shall provide and furnish at its own proper cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to provide Services in strict accordance with the conditions and prices stated in the Contract and other documents; the Contractor shall do everything required by the Contract. Contractor shall perform the Services shall be in accordance with the prevailing standard of practice normally exercised in the performance of services of a similar nature in the Denver metropolitan area. 3 TIME OF COMMENCEMENT AND SUBSTANTIVE COMPLETION: The Services to be provided under this Contract shall commence May 15, 2020 and shall continue for a period of seven (7) years through May 15, 2027, with the option of additional renewals, on an annual basis, upon agreement of both parties. 4 PRICE: The City will pay the Contractor for the performance of this Contract, a total of FOUR HUNDRED AND ONE O THOUSAND FOUR HUNDRED DOLLARS ($401,400) for the total quantities of Services performed as stipulated in the Contractor's Unit Pricing and Other Costs Detail Worksheet, attached hereto as Exhibit A to be paid as follows: $ 75,000 in first year, and annual payments of $54,400.00 in years 2-7 of the Contract term. Payments shall be paid within thirty (30) days of the City's receipt of an invoice from Contractor. 5 FINANCIAL OBLIGATIONS OF CITY: This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation of the City within the meaning of Article X, Section 20 of the Colorado Constitution. All financial obligations of the City under this Contract are contingent upon annual appropriation by the Louisville City Council, budgeting, and availability of specific funds to discharge such obligations. 6 CONTRACT DEFINED: This Contract incorporates, herein by reference, the terms and conditions of the following documents. If there is a conflict among the documents, their terms and conditions shall prevail in the following order: 6.1 Change Orders 6.2 Services Contract 6.3 Contractor's Proposal (Exhibit A) and Contractor's Unit Pricing and Other Costs Detail Worksheet (Exhibit A-1) 6.4 Utility Service Level Agreement/ Utility Software as a Service (SaaS) (Exhibit B) 6.5 Certificate of Insurance naming the City of Louisville as additional insured/Workers' Compensation Certificate (Exhibit C) 7 SERVICE OF NOTICES: All required notices shall be deemed to have been validly given if delivered in person or by first class mail to the City at the following address: CITY OF LOUISVILLE Finance Department 749 Main Street Louisville, CO 80027 8 COMPLIANCE WITH THE LAW: This Contract shall be governed and construed in accordance with the laws of the State of Colorado. Venue and jurisdiction for any court action fled regarding this Contract shall be in either Boulder County Colorado or the United States District Court for Colorado. The Contractor will perform all obligations under this