Legal Review Committee Agenda and Packet 2020 07 07

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SUBJECT: QUASI-JUDICIAL HEARING OPTIONS DATE: JULY 7, 2020 PAGE 2 OF 3 This option would allow people to attend in -person to give comments. However, if there were more than 19 people in attendance it would not allow for people to attend the entire meeting in -person. People would have to be staged in a separate room and brought in for public comments. This option does allow for people at home to watch the meeting multiple ways including on Comcast Channel 8, via Zoom, and streaming through the City's website on YouTube. The last two can be done from a computer, tablet, smartphone or other smart device. Zoom also allows people to call in from any phone to listen to the meeting and comment. Anyone on Zoom either on a computer or the phone could also make public comments. As a legislative body Council is allowed to have in -person meetings under current State rules. However, the Council could establish some data -driven criteria under which they feel such a meeting could be held. Besides social distancing, any in -person meeting will also include safety protocols including mask wearing, limited access to touching surfaces, sanitation stations, and extra cleaning. One item of note is that the Brooks/Crown Room will not be available for City Council meetings October 13 — November 5 as Boulder County is using the space as a Voter Service and Polling Center. Alternatively, Council could consider allowing electronic meetings for all public hearings including land use applications the final decision of which is subject to referendum. For electronic meetings staff is continuing to make the meetings more accessible. Towards that end, staff is now providing a toll free option for people to use to phone into the meeting, closed captioning is being worked out, and the call in number is being run on Channel 8 during the live meetings so people may call in at the appropriate public comment period. With any of these options all of the standard Council processes will still apply. Proper notice is required, public comments are limited to specific times on the agenda, and everyone who is interested may have a chance to speak (either in -person or on the phone/computer) for three minutes. Changes to Rules of Procedure Should Council want to allow for quasi-judicial hearings for items subject to referenda to be heard at an electronic or hybrid meeting, Council would have to specifically allow that with a new Resolution that would supersede Resolution No. 38 passed in June. Council would also have to amend its Rules of Procedure to allow for a hybrid electronic/in- CITY COUNCIL COMMUNICATION