Recreation Advisory Board Agenda and Packet 2020 07 27

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Recreation Advisory Board Minutes March 18, 2019 Page 2of3 Staff Updates Recreational Facility Use Policy Kathy Martin and Nathan Mosely presented a draft of a policy, asked for by the Board, that prioritizes use of all indoor and outdoor recreation facilities. This led to a discussion of where drop -ins fit vis-a-vis non -profits, for -profits, BVSD, residents, non-residents, etc. Christin Heuston felt there was a need for a statement of an overall guiding principle. Specific discussions of pool and tennis court use, among others, led to the conclusion that the draft would be re -worked with an eye to having differing priorities for different activities within an over- arching theme of inclusion. Outdoor Recreation Amenities Update Nathan Mosely asked for any input to the draft report. He noted that the report would be used by contractors as a basis of discussion. It was suggested that input be obtained, regarding the Cottonwood Park project, from residents of nearby apartments and the trailer park, among others. Golf Course CIP and Operational Budgets David Baril and David Dean reviewed the CIP proposals in detail, by year. A highlight was a comparative drawn between the (very small) size of the clubhouse and storage facilities when compared with competitors. It was noted that bids for the golf carts are in, and that outside funding was being sought to offset the cost of relining the pond at hole 11. Rich Bradfield asked whether or not all Golf Course CIP's are annually funded. The response was that a reserve fund was supposed to be established, but was not, so annual transfers are needed. It is clear to everyone on the Board and Staff that this is not the best method for assuring that the needs of the golf course are met. Recreational Facility CIP and Operational Budgets Kathy Martin noted that while depreciation provides a reserve fund for the Recreation and Senior Center, it does not cover all costs. She cited the hundred thousand dollars needed for athletic field maintenance as an example. Rich Bradfield asked about progress regarding the front doors. Kathy Martin noted that meetings are occurring to discuss their improvement. Audrey DeBarros asked if access to a mechanical valve in the regular gym storage area could be looked into from a safety perspective. Kathy Martin will look into it.