City Council Study Session Agenda and Packet 2009 01 13

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COUNCIL COMMUNICATION TO: FROM: DATE: MAYOR AND CITY COUNCIL MALCOLM FLEMING, CITY MANAGER JAN UARY 13, 2009 2009 BOARD & COMMISSION WORK PLANS SUBJECT: ORIGINATING DEPARTMENT: CITY MANAGER'S OFFICE SUMMARY: At least once each year staff schedules each board/commission to meet with City Council in a Study Session. This year the City Manager is requesting that each board submit a proposed work plan for the next year (one year from the date of the study session). That work plan and its goals will be discussed with the City Council at the Study Session and then be taken to a regular City Council meeting for approval. The intent of this is for Council to approve the issues/projects each board should be actively working on. This also means that staff time will be limited to those projects that have been approved by City Council. Obviously, there will be some leeway for items that come up unexpectedly, but the intent is for all of the boards to spend the majority of their time on those projects the City Council agrees are of greatest importance. It is also a way for staff to be able to know how best to allocate their time. For those boards whose general activities are based on the review of applications to the City (Board of Adjustment, Planning Commission, Liquor Authority), this will only relate to any projects the board wishes to address outside of those normal application hearings. FISCAL IMPACT: There are no anticipated expenditures or savings; however this should help staff time allocation and may free up some staff time for other projects. RECOMMENDATION: Discussion ATTACHMENT(S): Tentative schedule of City Council/Board study sessions. SUBJECT AGENDA ITEM IE 2009 BOARD & COMMISSION WORK PLANS II 2