Finance Committee Agenda and Packet 2009 05 19

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City of Louisville Request for Proposals Banking Services TABLE OF CONTENTS Page INTRODUCTION................................................................................................................... ...............................4 Objective..................................................................................................................... ........................................4 Sealed Proposals...................................................................................................................... ..........................4 Questions and Requests for Additional Information ...........................................................................................4 Evaluation Criteria and Selection Process.......................................................................................................... 4 Contract Term......................................................................................................................... ............................5 Execution of Agreement..................................................................................................................................... 5 Schedule of Events........................................................................................................................ .....................5 GENERAL TERMS & CONDITIONS.................................................................................................................... 6 Receipt of Proposals & Public Inspection ...........................................................................................................6 Claims to Keep Information Confidential............................................................................................................6 Preparing a Proposal....................................................................................................................... ...................6 Su bm iUi ng a Proposal....................................................................................................................... . . . .. . . .. . .. . . .. . . 7 Late Submissions................................................................................................................... ............................7 Withdrawing Proposals....................................................................................................................................... 7 Exceptions to Proposals...................................................................................................................... ...............7 Certification per CRS 8-17.5-102(1) ................................................................................................................... 7 Rights Reserved....................................................................................................................... ..........................7 Eval uati on . . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . .. .. . .. . . .. . . .. . . .. . . .. . . .. . . . .. . . .. . . .. . . .. 8 Proposing Bank Interview................................................................................................................................... 8 Contract Provisions & Terms........................................................................................................................ ......8 Award......................................................................................................................... .........................................8 PROJ ECT SCOPE......................................................................................................................... ......................8 General....................................................................................................................... ........................................8 Account Structure...................................................................................................................... .........................8 General Operating & Depository Account (Concentration Account)................................................................... 9 Controlled Disbursement Account (Zero Balance Account) ...............................................................................9 Availability of Funds & Depository Services ....................................................................................................... 9 Lockbox Services....................................................................................................................... .......................10 Credit Cards......................................................................................................................... .............................10 Automatic Overnight Investment Program........................................................................................................ 10 Wire Transfers (Incoming) ................................................................................................. ...............................10 Wire Transfers (Outgoing) ................................................................................................................................ 10 Automated Clearinghouse (ACH) Services...................................................................................................... 11 Daylight Overdrafts........................................................................................................................................... 11 Positive Pay........................................................................................................................... ........................... 11 Stop Payment....................................................................................................................... ............................ 11 Check Safekeeping........................................................................................................................................... 11 Account Reconciliation & Statements............................................................................................................... 11 Online Banking....................................................................................................................... ..........................12 Custodial Arrangements.................................................................................................................. .................12 Returned Items......................................................................................................................... ........................12 (Continued) 2 (124