Finance Committee Agenda and Packet 2009 05 19

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City of Louisville Request for Proposals Banking Services INTRODUCTION Objective The City of Louisville, Colorado, hereinafter referred to as the City, is seeking competitive sealed proposals from qualified full-service banking institutions to provide the City's banking services. The objective of this Request for Proposals document (RFP) is to identify the banking institution that can offer the highest quality service at the lowest cost to taxpayers. Sealed Proposals Responses to this RFP shall be submitted in a sealed envelope, clearly identified as: Proposal Banking Services and mailed or delivered to: Finance Director City of Louisville 749 Main Street Louisville, CO 80027 Each proposing bank shall submit one (1) original and four (4) copies of the proposal. Only one (1) set of financial statements needs to be submitted. The proposal must be in the format specified in this RFP. Supporting material may be submitted. Questions and Requests for Additional Information Proposing banks requiring clarification or interpretation of any section or sections contained in this RFP shall make a written request to the City by the deadline. All written correspondence must be addressed to: City of Louisville Banking Services RFP Kevin Watson Finance Director 749 Main Street Louisville, CO 80027 watsonk@ci.louisville.co.us Each proposing bank submitting written questions must clearly address each question by reference to a specific section, page, and item of this RFP. A written answer will be provided to all questions received by 5:00 p.m., MST onXxxxxxxXX, 2009. Written questions received after the deadline may not be considered. Every effort will be made to provide written answers by XxxxxxxXX, 2009. Evaluation Criteria and Selection Process An Evaluation Committee will be formed to assist in reviewing the proposals. No proposal will be considered unless it is complete. Proposals will be ranked on the ability of the proposing banks to provide the required services effectively and on total cost. After the proposals are deemed complete, they will be evaluated according to the following items: . The ability to meet current and projected service requirements over the term of the banking agreement; . The quality level of services to be performed and the proposed approach to cost control, service monitoring, and administration; 4 c>> 24