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U citvoj <br />Louisville <br />COLORADO • SINCE 1878 <br />Equity, Diversity & Inclusion <br />Task Force <br />What You Should Know About Serving on a City Task Force <br />Serving on a City designated committee has a unique set of rules that must be adhered to help <br />build public trust and accountability. Below are a few key rules you should be aware of as you <br />begin your tenure as a member of the EDI Task Force. During the first Task Force meeting, we <br />will be joined by the City Attorney who will explain these rules in more depth and Task Force <br />members will have an opportunity to ask questions for clarification. <br />• If more than 2 members of the task force decide to meet "to discuss task force <br />business" that is considered an official meeting and it has to be noticed and open to the <br />public. You should not meet privately with more than 2 members of the task force <br />outside of the official scheduled meetings to discuss the business of the task force. <br />• Email is considered an official meeting if more than 2 members are having a <br />conversation. Members should only communicate through the Consulting team <br />(GRAVES CIVIC SOLUTION and ESD Consulting, via the email address <br />gravescivicsolutions@gmail.com). Note: Under the Colorado Open Records Act (CORA) <br />all email correspondence pertaining to the EDI Task Force could potentially be made <br />public or be cited by the media. <br />• If you send an email related to the EDI Task Force, assume it is public. <br />• The Task Force cannot have substantive discussion of anything that is NOT on the <br />agenda. Further, items cannot be added to the agenda at the meeting. The Consulting <br />Team must craft the meeting agendas in advance of each meeting. <br />• The agenda and meeting packet must be posted to the City of Louisville's website at <br />least 72 hours in advance of any meeting. <br />• Public comment must be allowed at each task force meeting. Public comment can be <br />limited to three minutes per person. <br />749 Main Street I Louisville CO 80027 <br />303.335.4536 (phone) 1303.335.4550 (fax) <br />www.LouisvilleCO.gov <br />