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0 <br />GRAVES <br />CIVIC SOLUTIONS <br />CONSULTING <br />Preparing for EDI Task Force Meetings <br />There will be a tight agenda for each of the EDI Task Force meetings so it's important that all members <br />arrive on time and are ready to engage. We hope these tips below will help you prepare so we can make <br />the most out of our time together. Please plan to log in 5 minutes before the start time to ensure that <br />your connection is good and you're ready to start promptly at 9am. <br />HOUSEKEEPING ITEMS <br />ZOOM: An invitation will be sent out to you a few days prior. <br />NAME: Once you are logged in, please update your name to whatever name you prefer being <br />called by and add your pronouns. You can do this by clicking on the three dots in the top <br />right corner of your video screen. <br />WIFI: Please ensure you have sufficient access to Wi-Fi. See the accommodations and <br />accessibility handout if you need access to the Internet. <br />OFFICE: Please find a quiet space where you can work undisturbed, although we understand that <br />this is not always possible or realistic. <br />BEVERAGE: Meeting agendas will be full and there will be no time for formal breaks. Please be sure to <br />have any beverages and/or snacks prepared ahead of time so you can participate. If you <br />would like to have a snack delivered to you for meetings, please complete the <br />accommodations and accessibility form. <br />PHONES: Please turn your phone on vibrate and engage for urgent matters only. <br />MEETING PREPARATION <br />VIDEO: <br />Grab headphones and be prepared to be on video, if possible. You can always turn on the <br />virtual background option as well. You can find more info HERE on how to add a virtual <br />background. We respect your privacy and comfort level with being on camera. However, <br />building relationships with each other is an important element to this work and if we <br />cannot yet be together in person, being together on video is our next best option. <br />PRE -WORK: Please come prepared and ready to engage in meaningful discussion. This includes doing <br />any pre -reading, reviewing of documents, etc. before the meetings. <br />