Laserfiche WebLink
SUBJECT: <br />PURCHASING POLICY <br />DATE: <br />MAY 17, 2021 <br />PAGE4OF4 <br />Section VIII — Receiving Procedures and Check Requests <br />• The Policy requires departments to ensure that shipped goods are received as <br />ordered and in good condition, to sign/date receiving documents, and to forward <br />receiving documents to the Finance Department. <br />• The Policy stipulates requirements for submitting check requests. <br />Section IX — Disposal of Surplus Property <br />• The Policy establishes general "guiding principles" for disposal of City assets: <br />o Make available to the public on an equitable basis. <br />o Realize maximum return. <br />o Ensure assets are removed timely and accurately from City records. <br />Section X — Purchasing Card Program <br />• The Policy sets procedures for card issuance and responsibilities for cardholders. <br />• Most cards have the following limitations; <br />o $5,000/month. <br />o $1,000 per transaction. <br />• Policy requires employee responses to lost/stolen cards and fraudulent charges. <br />Appendices <br />• The Policy provides forms, sample bidding/proposal documents, and general <br />guidelines. <br />The Purchasing Policy has not been amended since 2015. However, there will be an <br />upcoming amendment to Section XI — Purchasing Rules for Specific Equipment. This <br />amendment will pertain the software purchases and the use of a new Data Protection <br />Addendum. More information will be provided on the amendment when it is brought <br />forward for City Council approval. <br />CITY COUNCIL COMMUNICATION <br />9 <br />