Resolution 2021-37 - Laserfiche WebLink

Home Browse Search

CITY OF LOUISVILLE PURCHASING POLICIES • Where the bidder can obtain bid documents; • Any costs of bid documents; • Bid submittal deadline; • Date, time and location of bid openings; • Any bond or insurance requirements; • Any special requirements; • A statement to the effect that the City reserves the right to reject any and all bids, and to accept the bid deemed to be the lowest cost and a reliable and responsible bidder; • General conditions; • Minimum specifications; • Bid proposal form; • Delivery date or completion date; • Period of bid validity; • Bidder/proposer must sign the Prohibition Against Employing Illegal Aliens at the time of submitting the bid and verify that bidder/proposer is lawfully present in the United States, if applicable. c) Departments will be responsible for obtaining at least three (3) bids/proposals if available. If three (3) bids/proposals are not obtained, valid justification must be provided and approved by the City Manager; d) Conduct the public bid opening per the advertised bid opening date (if required). Any bids received after the specified time will be returned to the bidder. These bids may need to be opened in order to process a return of the bid; e) Evaluate the bid results and determine which bid serves the City's best interests. If the recommended vendor has not submitted the low bid, provide justification for the higher bid; f) Reports: • If under $100,000, prepare a report for the City Manager listing the preferred vendor and justification; • If over $100,000 (or a project that is not in the approved annual budget), advise the City Manager's Office that the item needs to go on the City Council agenda and prepare a City Council item listing the preferred vendor and justification.