City Council Agenda and Packet 2021 08 31 SP

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SUBJECT: CITY MANAGER RECRUITMENT SERVICES CONTRACT DATE: AUGUST 31, 2021 PAGE 2 OF 3 deciding factor in making a recommendation. Candidate guarantees are also common in the industry with most firms guaranteeing to repeat the recruitment should a candidate not stay in the position for a designated length of time. Two of the firms, Baker Tilly and Raftelis/Novak, were selected to move forward in the process and were contacted for virtual interviews. Interviews were held on August 19 with Mayor Pro Tern Maloney, Councilmember Fahey, Acting Human Resources Director Robin Brookhart, and City Clerk Meredyth Muth. The 45-minute interviews gave each firm time to present about their processes, highlighting any unique options they use during a recruitment process. The presentations were followed by questions regarding the proposals. Each firm was asked to answer the following questions in their presentations: • Please detail for us the process you will use to interview the City Council to fully understand the attributes the Council is looking for in a new City Manager and what issues or themes the City Council wants addressed. How would you include the City's Management Team in that process? • How will you personalize your process to the City of Louisville and its unique characteristics? • Who will be on your team working with the City and what are their qualifications? Who will be the main point of contact? • What steps will you take to ensure a diverse pool of qualified applicants for the position? • Knowing what you do about the current market, do you think the City will have to consider giving any incentives to the finalist due to the local cost of living? Based on the proposals and interviews, the Working Group recommends the Council approve a contract with Baker Tilly for City Manager Recruitment services. FISCAL IMPACT: Baker Tilly's estimated cost is $24,500. Additional costs could be incurred if the City chooses to have the consultant make additional trips to Louisville or complete additional services. The City should also budget for finalists to travel to the Louisville for the final interview process. Costs will depend on how many finalists are out-of-state and distance in which they need to travel. As this was not an expense included in the 2021 budget, a budget amendment will be required. CITY COUNCIL COMMUNICATION 9