Cultural Council Agenda and Packet 2022 02 17

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Citvo f Louisville COLORADO • SINCE 1878 Cultural Council Event Lead Checklist Louisville Center for the Arts Events Current Standard Payments for Events: • $300 guaranteed for acts with 1-3 musicians • $400 guaranteed for acts with 4+ musicians • Versus a split of 80% to artist/20% to LCC if we are charging for tickets • $200 for speakers Standard Ticket Pricing: • $15 for premium shows (such as Alfredo Muro, Altius Quartet) • $10 for silent movies • $10 for non -premium shows • Kids free with adult admission Two months or more before event ❑ Confirm: 1 75-min show (no breaks) or 90-min performance w/ a 10-15 min break, speakers 45- 60 +15-min Q&A. ❑ Complete Contract with the performer, request W9. Secure a high resolution image for use in the poster and social media. Create a title for the event. ❑ Send Chair/Erica same image and title, along with times (start/end), ticket price and link, performer website(s) link, and a very short description of 1-3 lines, followed by additional info/bio/description [can be same as press release for City below]. ❑ Make sure that finished details get sent to Facebook admin for posting 2 weeks before event Notify designated LCC members of set-up and start time. Review contract — for performer lead contact info, payment agreement, other conditions for performance. ❑ Contact performer lead to ❑ confirm time needed to set up for event, ❑ verify start time, ❑ review any special conditions from contract, ❑ obtain brief introduction to be given at the event from the stage. A few days before event ❑ Obtain supplies for event. ❑ check to pay performer (or confirm it will be mailed). ❑ blank copies of Event Form and W-9 for performer' (if not already complete). ❑ city computer/projector if that is part of contract. ' First performance by each performer in any calendar year requires completion of a new W-9 before payment for the event