Cultural Council Agenda and Packet 2022 02 17

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Cultural Council Event Lead - LCA Page 2 of 4 city sound system, if needed. ❑ a few copies of the poster for the sandwich board. ❑ Decide what refreshments will be provided, who/how to obtain day of event. nac s appx $30 for up to 108 people), water for 108 people, reg and decafhot coffee (� j(ic's - alternafteach show). Consider water filters, check existing bottles/cups quantities. Setting up - Day of event Open Arts Center (use your touchpad code). ❑ If not already posted, place event poster on front door. ❑ If not already posted, place poster on sandwich board and place near sidewalk/walkway outside (currently no sandwich board at Arts Center) ❑ Determine where performer will be positioned, set chairs up accordingly. Because of the size and shape of the room, usually the performers will be positioned at the center of the long wall with the windows. ❑ If stage is to be used, set it up first. ❑ Optional: attach the Velcro skirt that goes around the stage. ❑ Set up chairs. For "smaller" events, set up -25 chairs, "larger", start with -45 chairs (It is generally better to have to put our more chairs as needed than to have a lot of empty chairs at the start of a performance). If a projector or other technology (sound system, for example) is needed, place a table and extension cords in appropriate location. ❑ Set up projector and or sound system, if needed. ❑ If using piano, remove piano from front closet ❑ Optional: place battery operated candles in the windows (it's nice at night; maybe not necessary in the da time). Use the stretchy LCC tablecloths to cover the folding table. Include a "Donation Box". Do not write a suggested amount! Place trash & recycle bins near refreshment table. If using the Brita water urns, fill early to allow time to trickle throu times. If serving coffee or tea, put out stir aMkL suga Put out napkins and ^-nor ^'-+o� In Dirt + +ho +i, a ❑ Adjust lighting and ceiling fans for comfort/mood. ❑ If needed, set up table for performer sales items such as CDs. As with all folding tables, use a stretchy LCC tablecloth to cover. ❑ Set up a table for taking admissions/Checking guest list. ❑ If not using lobby ticket window, use a folding table from storage and cover with a stretchy LCC tablecloth, put up at least two chairs. ❑ Put up the ticket price notice (in Lucite holder). ❑ Put out email sign-up sheet with pen. ❑ Put out handouts for future events or any other LCC materials. ❑ Optional: put out event poster. ❑ Start Event Form. Welcoming Performers ❑ Let them in as they arrive and greet them.