Sustainability Advisory Board Agenda and Packet 2022 05 18

Home Browse Search

LSAB/Sustainability Coordinator Agreements Discussion Item — May 18, 2022 LSAB Expectations of Sustainability Coordinator Communication • The Coordinator will provide open and transparent communication about city priorities, projects and budget. • The Coordinator will provide open and transparent communication about Sustainability Coordinator work plan. • The Coordinator will deliver prompt responses to emails (1-2 business days) and will communicate with LSAB member if response will take more than 1-2 business days. • The Coordinator will provide direct communication with LSAB member(s) if an issue arises. Advocacy • The Coordinator will advocate ideas to City staff and leadership on LSAB's behalf. • The Coordinator will advocate for budget requests and CIP requests on LSAB's behalf, through the City's established budget process. • The Coordinator will act as the conduit of information between the board and city staff/Council and also the conduit of information from Council/city staff to the board. Meetings • The Coordinator will create and publish meeting agendas and minutes in accordance with bylaws, rules and schedule established by the City Clerk's Office, including regular City updates and relevant programs, projects and opportunities that are relevant to LSAB members. • The Coordinator will work with the Chairperson to ensure meetings are concise and do not run over designated time. • The Coordinator will attend all meetings, to the best of their best ability. • If the Coordinator cannot attend an LSAB meeting, an alternate staff liaison will be appointed and the Chairperson will be notified in advance. Collaboration • The Coordinator will include LSAB members, when appropriate, in relevant sustainability projects and planning processes. • The Coordinator will include LSAB members on relevant communications, when appropriate, with outside organizations and individuals. Sustainability Coordinator Expectations of LSAB Communication • There will be open and consistent communication between LSAB Chair and Sustainability Coordinator, with at least one monthly check -in meeting. • "No Surprises" — LSAB members will loop Sustainability Coordinator into ideas as they arise and before any communication with other individuals outside of LSAB.