City Council Minutes 2022 03 21 SP

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City Council Meeting Minutes March 21, 2022 Page 2 of 3 RESOLUTION NO. 19, SERIES 2022 — A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF ASSISTANCE FOR DEBRIS REMOVAL RESULTING FROM THE COLORADO WILDFIRES AND STRAIGHT-LINE WINDS DISASTER (DR-4653-CO) City Manager Durbin stated the Private Property Debris Removal project is a huge milestone for the community after the Marshall Fire. This intergovernmental agreement (IGA) confirms the contract for the project, the costs associates with PPDR, and the roles of Louisville, Superior, and Boulder County. It include as "not to exceed" number of $6.5M based on a per parcel average cost estimated at just under $43,000. However, there are a number of variables for which we don't yet have costs. Additionally, we are waiting for confirmation of what is eligible for FEMA reimbursement and what may not be included in the debris removal process. City Manager Durbin stated the not to exceed number in the draft does not cover those properties that have opted out of the program. Any insurance coverage for debris removal will go towards the contract cost. We are assuming a 90/10 reimbursement from FEMA meaning 5% from the City and 5% from the state for the local match. He reviewed the line items of the contract costs. Mayor Stolzmann noted the urgency of getting this done so we can help the community move forward. She noted FEMA reimbursement is not a sure thing so she asked the Council to eliminate the asbestos concrete line from the not to exceed number. She stated these homes were built in the 1990s so there is a very low chance they have asbestos concrete in them. She noted that some families won't want to have driveways and patios removed. If those numbers are removed we could lower the not to exceed number to $4.OM. She supported this as it would limit the City's liability as we have not seen the actual contract yet. Public Comments — None. Councilmember Maloney stated it is in the best interest of the City and the residents that the City cover the non reimbursable FEMA costs. He suggested using a number of $4.5M to give some leeway on the costs for removing hardscape. Councilmember Brown noted we can raise the not to exceed number in the future if we need to. MOTION Councilmember Maloney moved to approve the IGA with a revised not to exceed number of $4.5M; seconded by Councilmember Most. VOTE: Motion passed by unanimous roll call vote.