Parks and Public Landscaping Advisory Board Agenda and Packet 2023 02 01

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Parks & Public Landscaping Advisory Board Minutes January 4, 2023 Page 3 of 4 • Develop a documented preventative maintenance plan • Adopt software to manage maintenance workflow • Implement a staffing plan consistent with benchmarking plan • Develop a system to document and tract staff task time • Complete the inventory of assets, refinement of accuracy of data • Conduct parks and recreation specific resilience planning, that includes security, emergency preparedness and continuity of operations • Implement a performance management system using key performance indicators (KPI's) D. Plan for Improvement — CAPRA standards (Commission for Accreditation of Park and Recreation Agencies) Discussion: • Cynthia offered kudos to the presentation, especially in how Louisville compares as a park city (Louisville has many more parks per resident than comparable cities) • Ellen agreed with a very thorough review. Question regarding inventory: Studio CPG counted more than 28 parks including Mesa ponds, 2 Cedar -edge locations and Waneka Lake. There are trails running through these areas, which may be why they were counted as parks when PPLAB had not considered them as such. • Ellen noted that the staff commented that they respond to `squeaky wheel" requests — how would the City transition to more of a scheduled maintenance plan? Abby: Developing a work order process and response time with priority has been used in Abby's past experience and could be used again here in Louisville. Work order data will also help with keeping the story of work order type, response, etc. • Laurie asked if data collection would require additional personnel — Abby feels that a hybrid process may be used with staff input, role definitions TBD. • Patricia asked about the overall timeline of implementation. Studio CPG responded that funding has been put into next year's budget to begin building the program. Overall a 2-3 year process. (Year 1 planning, Year 2 implementation) • PPLAB discussed giving staff additional positive feedback • This presentation will be given to City Council on January 24th 2023 Work Plan Review • Park Sign prioritization: Begin prioritizing 3-5 signs for replacement. Email park names to Abby, include pictures if available, etc. prior to February meeting. • Discussion around re -visiting small parks that do not currently have signs. • Discussion around Green, Blue, Yellow levels of service to prioritize or plan scheduled maintenance for parks (for example a small park