Resolution 2023-18 - Needs Signed Agreement

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March 9, 2023 FINAL Outside Contractors. Legal review and award of contracts to Outside Contractors will be ad- ministered according to procedures outlined in Section 4.02 and 4.03 of this Agreement. 2.07 The Steering Committee shall select at least one employee of one of the PARTIES or an Out- side Contractor to act as KICP Staff. Any increase in staffing will require approval of a major- ity of the Steering Committee members as outlined in section 2.04 of this Agreement. 2.08 Employees selected as KICP Staff shall at all times be managed by the employee policies of the respective PARTY. KICP Staff shall be responsible for management and administration and technical project management in accordance with the annual work plan, this Agreement, the Steering Committee's bylaws, and as directed by the Steering Committee in the best inter- est of the PARTIES as a whole and individually. KICP Staff shall be paid from KICP funds in accordance with the adopted KICP Budget for providing the services described hereunder. KICP Staff shall not be responsible for providing program management services related to in- dividual PARTY'S programs, but may provide such services under a separate contract with any one or more of the PARTIES if allowed by personnel policies of the PARTY employing KICP Staff. 2.09 The Steering Committee shall review timelines and budgets for completion of annual work plan tasks. The Steering Committee shall evaluate the annual work plan and the performance of the activities and programs, including those performed by Outside Contractors, in meeting the goals and objectives of the KICP. The annual work plan and annual budget will be re- vised as necessary to meet the goals and objectives. 2.10 The Steering Committee shall annually rate the performance of the KICP staff in managing the annual work plan, including directing the activities defined in the annual work plan, coor- dinating the PARTIES' joint responsibilities and meeting the timelines and annual budget. For KICP staff that are employees of one of the PARTIES, the Steering Committee's rating shall be submitted to that PARTY for consideration in the performance review of the KICP staff. 2.11 The Steering Committee, through its bylaws, shall establish procedures for tracking, account- ing for, and auditing the KICP funds. SECTION 3. KICP Budget 3.01 The PARTIES will jointly develop and fund an annual KICP Budget to implement the annual work plan. The KICP Budget may be based upon a projection of two consecutive calendar year cycles, but shall be adopted for only one calendar year cycle. 3.02 Subject to annual appropriation, the PARTIES shall each pay a yearly assessment into a fund established for the annual work plan operations for their assigned portion of the then current year KICP Budget. The share of the KICP Budget that each PARTY shall pay is the prorated share of the costs proportional to the population within each PARTY'S permitted area based on the most current U.S. Census Bureau Population Estimates. 3.03 In addition to the KICP Budget, individual PARTIES may also contract for additional ser- vices through the KICP if the additional administrative fees are also allocated from the re- questing PARTY. 3.04 Except as provided in Section 6.03 of this Agreement, after all program expenses have been accrued for each calendar year, the actual costs will be reconciled with the funds already pro- vided by each PARTY. Any differences will be reflected in assessments for the next calendar year. 3.05 Nothing in this Agreement is intended to create a multiple year fiscal obligation of any PAR- TY, or a pledge or lien on any source of funds or accounts of any PARTY. An Keep it Clean Partnership IGA Page 3 of 11 March 2023