Resolution 2023-19 - Laserfiche WebLink

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Expenses"). The foregoing amounts of compensation shall be inclusive of all costs of whatsoever nature associated with the Contractor's efforts, including but not limited to salaries, benefits, overhead, administration, profits, expenses, and outside Contractor fees. The Scope of Services and payment therefor shall only be changed by a properly authorized amendment to this Agreement. No City employee has the authority to bind the City with regard to any payment for any services which exceeds the amount payable under the terms of this Agreement. 4.2 No specific task or work order under this Agreement shall be commenced until the City has in writing instructed the Contractor to commence work on a specific task, and, if requested by the City, until after meeting of the Contractor and City representatives. The City shall have no obligation to pay the Contractor for work done without such written instructions by the City, or for work done prior to a meeting when such meeting has been requested by the City. 4.3 The Contractor shall finally complete each task and work order in a manner acceptable to the City, and in compliance with this Agreement, and on or before the specific completion deadline established by the City in writing for the specific task or work order. Prompt completion of the Services is essential to the City, and time is of the essence in all respects regarding this Agreement and the Services. Payment for the Services should only be made after the Services have been finally completed and accepted by the City. 4.4 The Contractor shall submit monthly an invoice to the City for Services rendered and a detailed expense report for Pre -Approved Expenses incurred during the previous month. The invoice shall document the Services provided during the preceding month, identifying by work category and subcategory the work and tasks performed and such other information as may be required by the City. The Contractor shall provide such additional backup documentation as may be required by the City. The City shall pay the invoice within thirty (30) days of receipt unless the Services or the documentation therefor are unsatisfactory. Payments made after thirty (30) days may be assessed an interest charge of one percent (1 %) per month unless the delay in payment resulted from unsatisfactory work or documentation therefor. .0 PROJECT REPRESENTATION The City designates David Dean- Golf, Abby McNeal -Parks, and Ember Brignull - Open Space, as the responsible City staff to provide direction to the Contractor during the conduct of the Services. The Contractor shall comply with the directions given by the identified city representative for Golf, Parks, and Open Space and such person's designees. The Contractor designates Chad Carbone as its project manager and as the principal in charge who shall be providing the Services under this Agreement. 2