Cultural Council Agenda and Packet 2023 04 20

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Cultural Council Meeting Minutes DATE Page 3 of 8 LCC waiting to have a facilitated session, and will share LCC's concerns and focuses with her. JR moves to approve having a future facilitated retreat (date TBD) and paying up to $2,500 for Jane when the retreat happens, Sarah seconds. All in favor, none opposed. 12.Action Item: Cultural Caravan JR says they will share information they got from Josh Halpern (Cultural Caravan contact) and then will vote to approve. Sarah relates that June 8th is the first proposed date at Fire Station #1. Erica notes this is the week after "Taste of Louisville" — won't have a conflict with TOL's blocked streets. Josh is proposing some changes to attract more attendees, perhaps making it "block style", adding food trucks. Josh reached out to the Fire Department. JR reviews what the Cultural Caravan which is a collection of musical artists. They received an LCC Arts Grant last year and performed at Fire Station #1. In 2022, the LCC decided to contract with the Cultural Caravan to do three events with the LCC — a performance at "Summer Concerts in the Park", and two additional performances. Discussion of dates, possible conflicts or dovetailing with First Friday, Taste of Louisville. Discussion of costs, specifically Porta-Potties ($200+ per). Josh had mentioned getting businesses to cover some of those costs. Have businesses sponsor portalets. A Pooh -A -Try? An additional Cultural Caravan event (separate from their events with the LCC) is scheduled anytime between April 26th-29th, likely a pop-up at a local business with Hazel Miller. Need to clarify the rules surrounding public events at privately owned spaces. Discussion of other possible spaces. Bittersweet, Louisville Underground, E-Bike,etc. JR motions to approve the Cultural Caravan events, contingent on the dates working out, Beth seconds. Short discussion and agreement about not serving alcoholic beverages at these events. All in favor, none opposed. 13.Information Item: 2023 Art Grant Update (Erica) Erica followed LCC guidance and wrote and sent contracts to all art grant recipients the next business day after LCC decided recipients. Waiting to receive signed contract and W-9 from Celebrate EDU. Accounts payable needs to receive contract and W-9 to be able to make first payment to recipients. Further details included in staff report.